Assistant/ Buying Administration Assistant

Best-; Sydney; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Generous staff discounts

Sonder Employee Assistance Program

Ongoing learning and mentoring

Job summary

Best & Less is seeking a highly organized Merchandise Administration Assistant to join our Merchandise team in Australia. You will support end-to-end product lifecycle, coordinate stock and allocations, raise POs, and assist with reporting to guide decisions.

You will work closely with Buyers, Suppliers, Stores, and our Distribution Centre, bringing structure and accuracy to product data, planning, and seasonal processes. This role offers growth within Merchandise, Buying, or Planning.

Qualifications

• Previous administration experience in Retail, Merchandise, Buying, Planning, or Supply Chain.
• Intermediate Excel skills and strong numerical abilities.
• Excellent attention to detail and accuracy.
• Strong organisational and time management skills.
• Ability to manage competing priorities and meet deadlines.
• Collaborative approach and stakeholder relationship skills.
• Passion for fashion, product, and retail trends.

Responsibilities

• Managing stock replenishment and product allocations across our store network.
• Raising purchase orders and ensuring product information is accurate and up to date.
• Assisting with sales, stock, and trade reporting to support business decisions.
• Monitoring stock availability and communicating any issues, risks, or opportunities.
• Supporting Buyers with analysis, administration, and product-related reporting.
• Coordinating product samples for reviews, marketing activities, and photoshoots.
• Assisting with Critical Path management to ensure key milestones are achieved.
• Liaising with suppliers and internal stakeholders to support product delivery.
• Maintaining product information in merchandise and PLM systems.
• Supporting range reviews, product presentations, and seasonal planning activities.

Skills

Excel skills

Analytical skills

Time management

Communication skills

Stakeholder management

Fashion sense

Tools

PLM systems

Merchandise planning systems

Job description

We're looking for a highly organised and detail-oriented Merchandise Administration Assistant/ Buying Administration Assistant to join our Merchandise team at Best & Less.

This is an exciting opportunity for someone who is passionate about fashion, loves working with data and reporting, and is looking to build a career in Merchandise, Buying, or Planning.

Working closely with Buyers, Suppliers, Stores, and our Distribution Centre, you'll play a critical role in supporting the end-to-end product lifecycle, helping ensure the right products are delivered to the right stores at the right time.

About You

You're highly organised, proactive, and thrive in a fast-paced retail environment. You have a genuine passion for fashion and product, love analysing information, and enjoy bringing structure and accuracy to everything you do.

You have strong attention to detail, enjoy building relationships with others, and can confidently manage multiple priorities while meeting deadlines. Most importantly, you're eager to learn and excited to grow your career within Merchandise.

Your Day Will Consist Of

• Managing stock replenishment and product allocations across our store network
• Raising purchase orders and ensuring product information is accurate and up to date
• Assisting with sales, stock, and trade reporting to support business decisions
• Monitoring stock availability and communicating any issues, risks, or opportunities
• Supporting Buyers with analysis, administration, and product-related reporting
• Coordinating product samples for reviews, marketing activities, and photoshoots
• Assisting with Critical Path management to ensure key milestones are achieved
• Liaising with suppliers and internal stakeholders to support product delivery
• Maintaining product information in merchandise and PLM systems
• Supporting range reviews, product presentations, and seasonal planning activities

You Will Have

Experience & Skills

• Previous administration experience, ideally within Retail, Merchandise, Buying, Planning, or Supply Chain
• Intermediate Microsoft Excel skills
• Strong analytical and numerical skills
• Excellent attention to detail and accuracy
• Strong organisational and time management skills
• Ability to manage competing priorities and meet deadlines
• Strong written and verbal communication skills
• A collaborative approach and ability to build strong stakeholder relationships
• A passion for fashion, product, and retail trends

Desirable

• Retail Support Office or store-based retail experience
• Merchandise Administration Assistant, Buying Administration, Allocation, or Planning experience
• Exposure to stock management or inventory systems
• Experience using PLM or merchandise planning systems
• Understanding of fashion and apparel retail

Why Work With Us?

• Learn from experienced Merchandise and Buying professionals
• Clear career pathways into Buying, Planning, and broader Retail Support Office opportunities
• A supportive and collaborative team environment
• Generous staff discounts
• Access to Sonder Employee Assistance Program
• Ongoing learning, development, and mentoring opportunities
• Work for an iconic Australian retail brand with a strong people-first culture

At Best & Less, we're passionate about helping Australian families get more for less. If you're passionate about fashion, love working with numbers, and are ready to build a career in Merchandise, we'd love to hear from you.