Fundraising & Donor Engagement Coordinator

Australian Institute of Architects; Melbourne; On-site; AUD 65,000 - 90,000; Full time

Job summary

Australian Institute of Architects Foundation is seeking a Development Coordinator to support fundraising, donor engagement and philanthropic programs. This hands-on role focuses on building relationships, coordinating fundraising activity and maintaining program records and reporting.

Working with the Foundation Board, Chair, Institute leadership and volunteers, you will strengthen fundraising capability and long-term sustainability across initiatives, events and donor stewardship.

Qualifications

• Experience in fundraising, philanthropy, development, stakeholder engagement or a related field.
• Strong relationship-building and stakeholder management skills.
• Clear written communication, including donor communications and reporting.
• Strong organisation, project coordination and attention to detail.
• Experience using databases or CRM systems.
• Proficiency in Microsoft Office and digital collaboration tools.
• Experience in a charity, not-for-profit, educational or membership organisation will be highly regarded.
• Knowledge of donor stewardship, grant management or related sectors will be helpful.

Responsibilities

• Support the Foundation's fundraising strategy and annual development plan.
• Build and maintain a pipeline of individual, corporate and philanthropic prospects.
• Coordinate donor engagement, stewardship, campaigns and fundraising initiatives.
• Prepare donor briefings, prospect research, reports and meeting materials.
• Coordinate grant applications, reporting and acquittals.
• Maintain accurate donor records and CRM data.
• Gather stories, data and case studies that demonstrate the Foundation's impact.
• Coordinate donor events and stakeholder communications.
• Provide administrative, budget and governance support for Foundation activities.

Skills

Fundraising

Donor engagement

Stakeholder management

Project coordination

Donor communications

Attention to detail

Tools

CRM systems

Microsoft Office

Job description

Australian Institute of Architects – Melbourne VIC

The Australian Institute of Architects Foundation is seeking a Development Coordinator to support its fundraising, donor engagement and philanthropic programs. This is a practical, hands-on role for someone who can build strong relationships, coordinate fundraising activity and keep programs, records and reporting on track. Working with the Foundation Board, Chair, Institute leadership and key volunteers, you will help strengthen the Foundation's fundraising capability, profile and long-term sustainability.

About us

Established in 2013, the Australian Institute of Architects Foundation promotes excellence in architecture for the benefit of Australian communities. Its work includes exhibitions, education, research, scholarships, bursaries and prizes. Following a review in early 2026, the Foundation is being reset with a refreshed Board and a renewed focus on fundraising and impact

Key responsibilities

Support the Foundation's fundraising strategy and annual development plan.

Build and maintain a pipeline of individual, corporate and philanthropic prospects.

Coordinate donor engagement, stewardship, campaigns and fundraising initiatives.

Prepare donor briefings, prospect research, reports and meeting materials.

Coordinate grant applications, reporting and acquittals.

Maintain accurate donor records and CRM data.

Gather stories, data and case studies that demonstrate the Foundation's impact.

Coordinate donor events and stakeholder communications.

Provide administrative, budget and governance support for Foundation activities.

About you

Experience in fundraising, philanthropy, development, stakeholder engagement or a related field.

Strong relationship-building and stakeholder management skills.

Clear written communication skills, including donor communications and reporting.

Strong organisation, project coordination and attention to detail.

Experience using databases or CRM systems.

Proficiency in Microsoft Office and digital collaboration tools.

Experience in a charity, not-for-profit, educational or membership organisation will be highly regarded.

Knowledge of donor stewardship, grant management or the architecture, design, education or cultural sectors will be highly regarded.

Be careful - Don’t provide your bank or credit card details when applying for jobs. Don't transfer any money or complete suspicious online surveys. If you see something suspicious, report this job ad .