Medical Administration Assistant

Greenwich Specialist Consulting Rooms; Sydney; On-site; AUD 42,000 - 54,000; Part time

Job summary

Greenwich Specialist Consulting Rooms is seeking a friendly and organised Administration Assistant for a Specialist Psychiatry Practice in Sydney. The role offers flexible, school-friendly hours and a supportive team environment, with initial duties on Tuesdays plus one additional day and potential to expand into reception tasks.

The position is suited to someone who enjoys behind-the-scenes administration with minimal direct patient contact and can work both independently and as part of a small

Qualifications

• Warm, friendly and professional demeanor.
• Highly organised and reliable.
• Able to work independently and in a small team.
• Comfortable using computers and MS Office products.

Responsibilities

• Provide administrative support to reception team and help run the practice smoothly.
• Manage and maintain paper patient files.
• Filing, scanning and faxing.
• General office and administrative duties.
• Support the reception team as needed.
• Gradually take on some reception responsibilities as role develops.

Skills

Administrative tasks

MS Office proficiency

Tools

Microsoft Office

Job description

Administration Assistant for a Specialist Psychiatry Practice

Flexible hours | School hours preferred | Friendly, professional practice | No experience required

We are looking for a friendly, organised and reliable Administration Assistant to join our busy Specialist Psychiatry Practice.

This is a great opportunity for someone looking for flexible, school-friendly hours and a supportive professional environment. The role will initially be Tuesdays plus one other day, with the potential for additional hours and the opportunity to gradually take on some reception responsibilities.

What you’ll be doing

You’ll provide valuable administrative support to our reception team and help keep the practice running smoothly. Your duties will include:

• Assisting our reception staff with day-to-day administrative tasks
• Managing and maintaining paper patient files
• Filing, scanning and faxing
• General office and administrative duties
• Providing support to the reception team as required
• Potential to take on some reception responsibilities as your role develops

The position involves minimal face-to-face contact with patients, making it particularly suited to someone who enjoys behind-the-scenes administrative work.

About you

We’re looking for someone who is:

• Warm, friendly and professional
• Highly organised and enjoys keeping things in order
• Reliable and takes pride in their work
• Comfortable working independently and as part of a small team
• Confident using computers and Microsoft Office products
• Able to handle confidential information with discretion
• Previous medical administration experience is desirable, but not essential

Why join us?

We are a busy but supportive specialist practice where attention to detail, professionalism and a friendly approach are valued. We offer flexibility around school hours and the opportunity for the right person to grow into the role over time.

If you are looking for a flexible casual administrative role in a professional and welcoming environment, we would love to hear from you.