Media Trading Operations Executive - Admin & Scheduling Support

QMS Media; Melbourne; Hybrid; AUD 65,000 - 80,000; Full time

Benefits offered by this job

Paid Parental Leave

Volunteer Leave

Premier Mastheads access

EAP

Wellbeing gateway app

Health program

Employee benefits

Learning and development

Job summary

QMS Media in Melbourne is seeking a proactive Trading Executive to join our outdoor media operations. You will manage contracts, oversee inventory movement, and support sales with compelling proposals in a hybrid role based in South Melbourne.

You’ll ensure audit-compliant contracts, maintain system data, and onboard new clients while coordinating with Sales, Finance and Commercial teams. A detail-oriented, collaborative mindset is essential.

Qualifications

• Experience in administration, coordination, sales support, or media operations (media background is a bonus, but not required!).
• Outstanding attention to detail - rock-solid accuracy across contracts, reporting, and system entries.
• Comfort with routine and structure - you embrace a role with core repetitive tasks, bringing consistency, focus, and high quality to day-to-day processes.
• Stellar organisational skills with the ability to manage multiple priorities and tight deadlines smoothly.

Responsibilities

• Be the operational backbone of our Trading team, keeping inventory moving and contracts running like clockwork.
• Support our Sales superstars by creating top-notch campaign proposals and securing inventory holds.
• Own the contract lifecycle - ensuring signed deals meet audit compliance, updating system details, and setting up new clients.
• Master our small-format portfolio, managing weekly occupancy reporting and onboarding exciting new sites.
• Keep things running seamlessly when digital sites go offline, collaborating with Sales and Traders to keep campaigns on track.
• Team up across the business - collaborating with Sales, Finance, and Commercial to solve queries and hit shared goals.

Skills

Administration

Coordination

Sales support

Media operations

Tools

Fusion inventory platform

MS Office (Excel)

Google Workspace

Job description

Trading Executive

Full Time | Hybrid - 3 days in Office

Are you ready to kickstart your career with one of Australia’s leading outdoor media companies? We are currently on the hunt for an energetic go-getter to join us as our newest Trading Executive!

Life at QMS Media? It’s Anything but Ordinary!

At QMS Media, we bring creativity and innovation to the world of outdoor advertising, delivering impactful solutions with digital billboards, street furniture, and beyond. Our team is passionate, authentic, and a little contagious (in a good way!). We are always pushing boundaries, celebrating wins, and evolving together.

Proud to be a WGEA Employer of Choice for Gender Equality since 2017 and with our Reconciliation Action Plan endorsed by Reconciliation Australia, we at QMS Media are committed to an inclusive workplace where everyone thrives, and where the rights, culture, and contributions of Aboriginal and Torres Strait Islander peoples are celebrated and respected.

What you'll be up to:

• Be the operational backbone of our Trading team, keeping inventory moving and contracts running like clockwork!

• Support our Sales superstars by creating top-notch campaign proposals and securing inventory holds.

• Own the contract lifecycle - ensuring signed deals meet audit compliance, updating system details, and setting up new clients.

• Master our small-format portfolio, managing weekly occupancy reporting and onboarding exciting new sites.

• Keep things running seamlessly when digital sites go offline, collaborating with Sales and Traders to keep campaigns on track.

• Team up across the business - collaborating with Sales, Finance, and Commercial to solve queries and hit shared goals.

What we’re looking for:

• Experience in administration, coordination, sales support, or media operations (media background is a bonus, but not required!).

• Outstanding attention to detail - you take pride in rock-solid accuracy across contracts, reporting, and system entries.

• Comfort with routine and structure - you embrace a role with core repetitive tasks, bringing consistency, focus, and high quality to day-to-day processes.

• Spreadsheet and system savvy; you're comfortable with MS Office (especially Excel), Google Workspace, and are eager to master inventory platforms like Fusion (bonus points if you’ve already mastered Fusion).

• A natural collaborator who builds strong relationships, listens openly, and communicates with confidence across teams.

• A curious, proactive mindset - you’re a quick thinker and problem solver who takes ownership of your work.

• Stellar organisational skills with the ability to manage multiple priorities and tight deadlines smoothly.

What’s in it for you?

• A fun, friendly and supportive work environment where no two days are the same.

• Awesome learning opportunities - ongoing learning and development to help you springboard into the future you want both personally and professionally.

• A workplace that values YOU, your growth, and your ideas. We’re big on being inquisitive and ‘out of the ordinary’.

• We get that life isn’t just about work - enjoy flexible options that fit around your world.

• Career development, and the chance to work with a team that’s as excited and passionate as you are!

• A fabulous workspace – both in location and vibes! We’re located in South Melbourne, so you’re never too far from delicious food, drinks, and the beach. On the days you don’t want to leave the office (hello, Melbourne weather) we have you covered with goodies and daily lunchtime quizzes.

The Perks

• Paid Parental Leave: 18 weeks Employer-paid Parental Leave for when your family grows.

• Volunteer Leave: 2 days Volunteer Leave to contribute to causes or communities that are close to your heart.

• Access to Nine’s Premier Mastheads: Including The Sydney Morning Herald, The Australian Financial Review, The Age, Good Food, Brisbane Times, and WA today.

• EAP: Professional wellbeing support services for you and your family, including counselling, nutritional coaching, financial coaching, 24/7 crisis counselling, and First Nations mental health and wellbeing support.

• Wellbeing Gateway App: Access tools and resources to support you and your family’s wellbeing journey including meditations, workouts, recipes, wellbeing programs and wellbeing tracking.

• Health Program: Annual vaccinations, skin checks, healthy lifestyle checks and mental health first aid training.

• Employee Benefits: Access meaningful savings in the areas that matter most with discounts on groceries, utilities, gym memberships, food and entertainment, health insurance and more!

• Learning and Development: Transform the way you learn, grow and engage with an annual program of technical and human skills.

Whether you’re ready for a change or looking for a place to make your mark, your ‘out of the ordinary’ adventure starts here -

At QMS Media, fairness and equity are at the heart of our talent acquisition process. We know that many from marginalised groups may hesitate to apply unless they meet 100% of the requirements. But here’s the thing - we value diverse perspectives and unique experiences, even if they don’t fit the ‘traditional mould’. If you’re unsure whether you tick every box, we encourage you to apply anyway – imposter syndrome and confidence gaps are real! We’re excited to hear from you!

Want to know more about us? Check us out at www.qmsmedia.com