Mechanical Office & Workshop Coordinator

North Haven Mechanical; North Haven; On-site; AUD 55,000 - 70,000; Full time

Job summary

North Haven Mechanical in North Haven NSW 2443 is seeking a dedicated Mechanical Office Assistant/Workshop Support to join on a full-time basis. You will provide essential administrative and workshop coordination, acting as the backbone of office operations.

The role requires strong organisational skills, excellent communication, and proficiency with Microsoft Office. A mechanical background or trade experience is preferred to support workshop activities and client service.

Qualifications

• Proven experience in an administrative or office support role.
• Mechanical background or trade-qualified mechanic preferred.
• Strong organisational skills and ability to prioritise tasks.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office and general computer systems.
• Attention to detail and accuracy in record-keeping.
• Reliable, punctual and able to work in a team.

Responsibilities

• Provide comprehensive administrative support to the office team (correspondence, phone enquiries, scheduling).
• Maintain accurate records and documentation for workshop jobs (work orders, invoices, client files).
• Manage diary systems and coordinate appointments for clients and staff.
• Process invoices, quotes, and administrative paperwork in a timely manner.
• Support workshop operations by organizing materials, tracking inventory, and liaising between office and workshop staff.
• Assist with basic data entry and maintain organised filing (physical and digital).
• Greet clients and provide professional customer service support.
• Coordinate workshop activities and ensure smooth communication between office and workshop teams.

Skills

Administrative skills

Organisational skills

Microsoft Office

Communication skills

Attention to detail

Reliability

Teamwork

Proactive attitude

Tools

Workshop management systems

Job scheduling software

Computer systems

Job description

North Haven Mechanical in North Haven NSW 2443 is seeking a dedicated Mechanical Office Assistant/Workshop Support to join on a full-time basis. You will provide essential administrative and workshop coordination, acting as the backbone of office operations.

The role requires strong organisational skills, excellent communication, and proficiency with Microsoft Office. A mechanical background or trade experience is preferred to support workshop activities and client service.