Marketing Coordinator

Hi-Tec Oil Traders; Sydney; On-site; AUD 60,000 - 80,000; Full time

Benefits offered by this job

Full-time permanent employment

Career growth opportunities

Australian-owned brand

Job summary

Hi-Tec Oils is a proudly Australian-owned manufacturer and distributor of lubricants and automotive products, seeking a Marketing Coordinator in Sydney. You’ll support events, sponsorships, merchandise, and executive administration while learning across a broad marketing remit.

Join a busy team across national motorsport and automotive events, with exposure to senior leadership and a varied daily workload. Full-time permanent role offering growth opportunities.

Qualifications

• You don't need extensive experience; the right attitude and willingness to learn are valued.
• Candidate should have some experience in administration, marketing, events, customer service or related environments.
• Strong organisational and time management skills with attention to detail are important.
• Good written and verbal communication skills and a proactive attitude are required.
• Ability to manage multiple tasks and changing priorities and to communicate with suppliers.

Responsibilities

• Coordinate racing events, trade shows, sponsorships and promotional activities.
• Manage event bookings, schedules, timelines and logistics.
• Liaise with suppliers, event organisers, venues and freight providers.
• Organise branded merchandise, promotional materials and inventory records.
• Support senior leaders with administrative tasks and travel logistics.
• Maintain marketing calendars, databases and documentation.
• Assist with invoices and purchase orders and support other marketing projects.

Skills

Organisational skills

Time management

Attention to detail

Written communication

Verbal communication

Multitasking

Supplier communication

Microsoft Office

Willingness to learn

Motorsport interest

Administration

Event coordination

Marketing coordination

Tools

Microsoft Office

Job description

Location: Smithfield, Sydney NSW
Full-time | Permanent

Hi-Tec Oils is an Australian-owned manufacturer and distributor of lubricants and automotive products, with a strong presence across motorsport, racing, automotive and national events.

We are looking for a Marketing Coordinator to join our team and provide support across marketing, events, motorsport, merchandise and executive administration.

This is a great opportunity for someone at the beginning of their career who is organised, enthusiastic and keen to learn. The role offers exposure to a broad range of marketing and business activities, with plenty of variety from day to day.

About the Role

Working closely with the marketing team and Company Owner, you will provide administrative and coordination support across events, sponsorships, merchandise and marketing activities, as well as assisting with executive administration.

You will help keep things organised behind the scenes — coordinating bookings, suppliers, merchandise, freight, event requirements and general administration.

This role would suit someone who enjoys being busy, is comfortable working across different tasks and takes pride in getting the details right.

Key Responsibilities

Marketing & Events

• Assist with the coordination of racing events, trade shows, sponsorships and promotional activities
• Assist with event bookings, schedules, timelines and logistics
• Liaise with suppliers, event organisers, venues and freight providers
• Assist with ordering and organising branded merchandise and promotional materials
• Maintain merchandise stock levels and inventory records
• Coordinate freight and delivery of event equipment, merchandise and promotional materials
• Assist with sponsorship activations and event preparation
• Maintain marketing calendars, databases and documentation
• Assist with invoices, purchase orders and general marketing administration
• Support the marketing team with other projects and tasks as required

Executive Support

• Provide administrative support to the Company Owner
• Assist with coordinating travel and accommodation
• Organise meetings, catering and event requirements
• Assist with preparing documents, presentations and other information
• Help coordinate schedules, bookings and follow-ups
• Complete general administrative tasks as required
• Handle confidential information professionally and appropriately

About You

You don't need extensive experience — we're looking for someone with the right attitude, organisation and willingness to learn.

You will ideally have:

• Some experience in administration, marketing, events, customer service or a similar environment
• Strong organisational and time management skills
• Excellent attention to detail
• Good written and verbal communication skills
• A positive and proactive attitude
• The ability to manage multiple tasks and changing priorities
• Confidence communicating with suppliers and internal stakeholders
• Good Microsoft Office skills
• A willingness to learn and take on new responsibilities
• An interest in motorsport, racing, automotive or events is highly regarded

Previous marketing experience is not essential for the right candidate. If you are organised, reliable, enthusiastic and keen to develop your skills, we would like to hear from you.

What We Offer

• An opportunity to build your career in marketing and events
• Exposure to national motorsport, racing and automotive events
• Direct exposure to senior leadership
• A varied role where no two days are the same
• Support and development in a hands-on environment
• Full-time permanent employment
• Career growth opportunities as you develop your skills
• The opportunity to work with an Australian-owned and established automotive brand