Maritime Operations Assistant — Flexible, Growth-Driven

Svitzer; Fremantle; On-site; AUD 60,000 - 75,000; Full time

Benefits offered by this job

Catered lunches every day

Flexible working arrangements

18 weeks of paid parental leave

Discounted gym, pool and leisureCentre

Discounted private health insurance

Learning and development opportunities

Job summary

Svitzer is seeking an experienced Operations Assistant to support a Fremantle, WA team in a full-time role. You will manage reception, handle procurement, and oversee office operations while supporting crew administration and safety initiatives.

You will assist with onboarding, events, budgeting, and reporting, using systems like Workday and Sertica. The position emphasizes organization, discretion, and collaboration within a busy maritime workplace.

Qualifications

• Previous experience in administrative or operational support roles.
• Experience in resource or crew scheduling is an advantage.
• Familiarity with the maritime industry is preferred.
• Strong organisational skills and attention to detail.
• Proficient in Microsoft Office and business systems.

Responsibilities

• Serve as the first point of contact for visitors and callers, managing general reception duties.
• Submit purchase requisitions, manage invoice coding, and process financial transactions in the finance system.
• Oversee office consumables, stationery, supplies, and building facilities, ensuring the workspace remains fully equipped, clean, and operational.
• Assist in organising internal events such as training sessions, team-building activities, and social events.
• Facilitate the onboarding process for new office-based employees, including desk allocation, IT setup, access pass issuance, and introductory briefings.
• Track office and operational expenses, monitor budget adherence, and provide reports to management as required.
• Serve as a backup support contact for other Operations Assistants regarding crew administration matters, ensuring uninterrupted operational support.
• Participate in office safety audits, risk assessments, and continuous improvement initiatives to enhance workplace safety.

Skills

Administrative support

Operational support

Resource scheduling

Microsoft Office

Workday

Sertica

Accounting programs

Tools

Microsoft Office

Workday

Sertica

Accounting programs

Job description

Svitzer is seeking an experienced Operations Assistant to support a Fremantle, WA team in a full-time role. You will manage reception, handle procurement, and oversee office operations while supporting crew administration and safety initiatives.

You will assist with onboarding, events, budgeting, and reporting, using systems like Workday and Sertica. The position emphasizes organization, discretion, and collaboration within a busy maritime workplace.