Maintenance Coordinator

CDA HR Management; Sydney; Remote; AUD 70,000 - 90,000; Full time

Job summary

CDA Coliving in Sydney is seeking a proactive Maintenance Coordinator to manage maintenance tasks, schedules, and communications with tenants, agents, and suppliers. This hands-on role requires strong organization and a collaborative approach.

You will prioritize requests, coordinate with vendors, track work orders, and ensure timely completion while maintaining accurate records. Previous real estate or facilities experience is preferred.

Qualifications

• Minimum 2 years in a maintenance-related field (e.g., property management, facilities management).
• Strong understanding of maintenance systems and equipment.
• Exceptional organizational and time management skills.
• Excellent communication and interpersonal skills, with the ability to build rapport with diverse stakeholders.
• Proficiency in using scheduling software and maintenance management systems (preferred).
• Proactive problem-solving skills and an "ownership" mentality.
• Ability to work independently and as part of a team.
• Experience in real estate maintenance coordination is preferred but not required.

Responsibilities

• Receive and prioritize maintenance requests from real estate agents, tenants, and other stakeholders.
• Assess problems and proactively request video footage or additional information before assigning tasks.
• Implement solutions, including scheduling repairs, coordinating with vendors, and overseeing completion.
• Maintain accurate records and track the progress of all maintenance activities.
• Manage work schedules for maintenance team members, ensuring optimal task distribution and workload balance.
• Create a system to efficiently manage work orders and track resource availability.
• Communicate effectively with team members, providing clear instructions and updates.
• Prioritize urgent issues and respond promptly to unexpected situations.
• Build positive relationships with tenants, and other stakeholders.
• Clearly explain work scope, timelines, and potential implications to different stakeholders.

Skills

Maintenance experience

Organizational skills

Communication skills

Scheduling software

Problem solving

Independent worker

Team player

Real estate maintenance

Tools

Maintenance management systems

Scheduling software

Job description

CDA Coliving is a dynamic and rapidly growing company specialising in providing quality furnished rooming accommodation across Sydney. We pride ourselves on creating vibrant communities that offer comfortable and convenient living spaces for international travellers and local residents alike. With more than 1,200 rooms under management and a passionate team of 50+ staff, we're dedicated to making the experience of living in Sydney exceptional.

About the role

As a Maintenance Coordinator at CDA Co-living, you will play a pivotal role in ensuring seamless operations by managing maintenance tasks, coordinating schedules, and communicating effectively with internal and external stakeholders. This is a hands‑on position where your expertise, initiative, and communication skills will shine.

Responsibilities:

• Receive and prioritize maintenance requests from real estate agents, tenants, and other stakeholders.
• Assess problems and proactively request video footage or additional information before assigning tasks. This ensures efficient resource allocation and avoids rework.
• Implement solutions, including scheduling repairs, coordinating with vendors, and overseeing completion.
• Maintain accurate records and track the progress of all maintenance activities.
• Manage work schedules for maintenance team members, ensuring optimal task distribution and workload balance.
• Create a system to efficiently manage work orders and track resource availability.
• Communicate effectively with team members, providing clear instructions and updates.
• Prioritize urgent issues and respond promptly to unexpected situations.
• Build positive relationships with tenants, and other stakeholders.
• Clearly explain work scope, timelines, and potential implications to different stakeholders.

Qualifications

• Minimum 2 years of experience in a maintenance‑related field (e.g., property management, facilities management, building maintenance).
• Strong understanding of various maintenance systems and equipment.
• Exceptional organizational and time management skills.
• Excellent communication and interpersonal skills, with the ability to build rapport with diverse stakeholders.
• Proficiency in using scheduling software and maintenance management systems (preferred).
• Proactive problem‑solving skills and an \"ownership\" mentality.
• Ability to work independently and as part of a team.
• Experience in real estate maintenance coordination is preferred but not required.