Live Arts Programs & Events Coordinator

NGARE EMPLOYMENT SOLUTIONS PTY LTD; City of Melbourne; On-site; AUD 70,000 - 90,000; Full time

Job summary

Strathcona Girls Grammar is seeking a highly organised Performing Arts Administration and Events Coordinator to support our music, drama and productions programs. Working with Heads of Music, Drama and Productions, you will coordinate administration, manage event logistics, timetables, enrolments, and front-of-house operations while liaising with tutors, performers and external partners.

The role requires excellent digital literacy, financial administration experience and a genuine passion for

Qualifications

• Experience in administration, events coordination or arts administration.
• Outstanding organisational and project management skills.
• Strong communication and stakeholder engagement skills.
• Confidence managing complex schedules and competing deadlines.
• Excellent digital literacy and proficiency with Microsoft365 and database systems.
• Financial administration experience and strong attention to detail.
• A genuine passion for the Performing Arts, Music, Theatre or Events.
• Experience in a school, music, performing arts or cultural organisation will be highly regarded, as will experience with Synergetic, Canva, InDesign or similar platforms.

Responsibilities

• Assisting in the coordination of concerts, productions, festivals, performances, workshops and special events.
• Managing rehearsal schedules, venue bookings, event logistics, ticketing and front-of-house arrangements.
• Administering the school's instrumental music and ensemble programs, including enrolments, timetabling and tutor coordination.
• Supporting music and speech & drama examinations, music scholarships and co-curricular opportunities.
• Preparing communications, programs, promotional materials and event information for students, families and staff.
• Liaising with instrumental music tutors, performers, suppliers, technical providers and external organisations.
• Assisting with budgets, invoices, payroll administration, resource purchasing and instrument hire management.
• Maintaining accurate records, compliance documentation and school systems.

Skills

Administration

Events coordination

Arts administration

Tools

Synergetic

Canva

InDesign

Microsoft 365

Job description

Strathcona Girls Grammar is seeking a highly organised Performing Arts Administration and Events Coordinator to support our music, drama and productions programs. Working with Heads of Music, Drama and Productions, you will coordinate administration, manage event logistics, timetables, enrolments, and front-of-house operations while liaising with tutors, performers and external partners.

The role requires excellent digital literacy, financial administration experience and a genuine passion for