School Operations and Event Coordinator

NGARE EMPLOYMENT SOLUTIONS PTY LTD; City of Melbourne; On-site; AUD 70,000 - 90,000; Full time

Job summary

Strathcona Girls Grammar in Melbourne is seeking a full-time School Operations and Events Coordinator to oversee day-to-day operations, staffing logistics, calendar coordination, and events.

You will play a pivotal role across camps, excursions, assemblies and community activities, driving process improvements and ensuring safety and compliance within a dynamic school environment.

Qualifications

• Experience coordinating complex operations, events, staffing logistics.
• Strong organisational skills and attention to detail.
• Experience in a school environment is highly desirable.

Responsibilities

• Coordinating daily staffing arrangements, relief cover and operational logistics.
• Managing and maintaining the school calendar.
• Coordinating facilities, room bookings and resource allocation.
• Supporting the delivery of major school events, assemblies and special activities.
• Managing the operational aspects of camps, tours, excursions and incursions.
• Coordinating co-curricular, House, leadership and community activities.
• Maintaining key operational systems, records, compliance documentation and reporting.
• Identifying opportunities to improve systems, processes and operational effectiveness.

Skills

Operations coordination

Organisational skills

Communication

Tech proficiency

Process improvement

Decision making

Risk & compliance

School environment experience

Education

Business/Operations/Education admin degree

Tools

School management systems

Job description

Strathcona Girls Grammar is seeking a full-time experienced and highly organised School Operations and Events Coordinator to play a pivotal role in the smooth day-to-day operation of our School. Working across a broad range of activities, this position combines school operations, staffing logistics, event management, calendar coordination, camps and excursions, and administrative leadership in a dynamic and rewarding educational environment.

About the Role

Reporting to the Deputy Principal and Director of ICT, you will coordinate the systems, logistics and day-to-day arrangements that support the effective operation of the School and the successful delivery of a wide range of programs and events.

Key responsibilities include:

• Coordinating daily staffing arrangements, relief cover and operational logistics.
• Managing and maintaining the school calendar.
• Coordinating facilities, room bookings and resource allocation.
• Supporting the delivery of major school events, assemblies and special activities.
• Managing the operational aspects of camps, tours, excursions and incursions.
• Coordinating co-curricular, House, leadership and community activities.
• Maintaining key operational systems, records, compliance documentation and reporting.
• Identifying opportunities to improve systems, processes and operational effectiveness.

About You

You are a highly organised professional who enjoys working across multiple priorities and building strong relationships. To be successful, you will demonstrate:

• Experience coordinating complex operations, events, staffing logistics or school programs.
• Outstanding organisational skills and attention to detail.
• Excellent communication, collaboration and stakeholder management skills.
• Strong technology skills and confidence working with school management systems and data.
• The ability to analyse, improve and implement effective systems and processes.
• Sound judgement, initiative and a solutions focused approach.
• An understanding of risk management, compliance and child safety requirements.
• Experience working in a school environment (highly desirable).

Qualifications and Requirements

• Relevant qualifications in business, operations, event management, project management, education administration or a related discipline, or equivalent experience.
• Current Working with Children Check and National Police Check, or the ability to obtain both prior to commencement.

Applications close on 1October 2026. However, applications will be assessed as they are received. Suitable candidates may be interviewed before the closing date.

Child Safety

Strathcona Girls Grammar is committed to the safety, participation and empowerment of all children. We have zero tolerance for child abuse and are committed to maintaining a child-safe environment. All applicants will be subject to appropriate screening, including Working with Children and National Police Checks.