Legal Operations Assistant & Office Coordinator

Australian Securities Exchange; Sydney; On-site; AUD 60,000 - 85,000; Full time

Job summary

Australian Securities Exchange in Sydney is seeking an Office of General Counsel Administrator for a 4-week temporary assignment with potential extension. This onsite role supports two Deputy General Counsels and a General Manager, Legal Operations, and requires strong administrative and legal operations experience.

You will manage diaries, coordinate meetings, prepare agendas, assist with onboarding, contract administration, and document management.

Qualifications

• Operational experience with legal and matter management processes and systems
• Previous experience as a team administrator in the financial services or legal industry
• Experience working at an advanced level with MS Word, PowerPoint, Excel, Outlook

Responsibilities

• Provide support to the two Deputy General Counsels and the General Manager, Legal Operations, including diary management, meeting coordination, preparation of agendas for team and other meetings as needed and other general administration.
• Meeting co-ordination and management with internal and external clients, including setting appropriate meeting dates and times, meeting invitations, room booking, catering, IT requirements, preparing agendas and papers as required.
• Identifying and participating in strategic and efficiency projects within the legal and regulatory teams
• Assist in the onboarding of new team members ensuring access to correct systems, IT set up and training
• Assist lawyers in the facilitation of contract execution with other business units
• Prepare matter reporting and analytics for Deputy General Counsels as requested
• Provide high level assistance on key strategic projects
• Offer resilience in the event of the Executive Assistant's absence
• Establishing and maintaining general systems and processes to ensure efficient workflow
• General office administration, including:
• Maintaining several excel based registers for the team such as leave, invoices, contracts and CLE/CPD points
• Processing invoices and verifying company card transactions for General Managers
• Matter file creation in document management system
• Travel arrangements for General Managers including flights, hotels and car hire
• Assist with initial IT queries e.g. document management system, Word, PowerPoint
• Assist with document creation including formatting in line with ASX brand and style guidelines
• Maintain ASX Legal Contracts Register
• Assisting in organising team functions
• Other ad-hoc tasks as required, including printing, binding and shredding
• Distribution of incoming mail
• Manage requests in relation to desk bookings for GMs and wider team
• Updating of BCP
• Assist with collation of documentation for Group General Counsel Capability Statement
• Monitoring of shared OGC Team Administration mailbox and follow up as needed
• Supporting updates to rule books as needed

Skills

Operational experience with legal and

Team administrator in financial or

MS Word, PowerPoint, Excel, Outlook

Tools

iManage

PeopleSoft

MS Office

Job description

Australian Securities Exchange in Sydney is seeking an Office of General Counsel Administrator for a 4-week temporary assignment with potential extension. This onsite role supports two Deputy General Counsels and a General Manager, Legal Operations, and requires strong administrative and legal operations experience.

You will manage diaries, coordinate meetings, prepare agendas, assist with onboarding, contract administration, and document management.