Legal Assistant / Receptionist

Ruby Legal Pty Ltd; Manly; On-site; AUD 52,000 - 65,000; Full time

Job summary

Ruby Legal Pty Ltd in Manly, NSW seeks a friendly and organised legal administrator to support solicitors and keep matters moving. You will handle incoming calls, manage client intake, prepare documents, and assist with billing and daily administration.

Ideal candidates bring legal administration experience, including conveyancing, and proficiency with Clio, Xero, InfoTrack or VXT. A warm phone manner and strong attention to detail are essential.

Qualifications

• Legal administration experience is preferred.
• Conveyancing experience is a bonus.
• Experience with practice management and accounting software is helpful.

Responsibilities

• Answer incoming calls and welcome clients.
• Manage new enquiries, client intake and follow-up.
• Daily accounts reconciliation.
• Prepare correspondence and draft legal documents under supervision.
• Billing, invoicing and general administration.

Skills

Take initiative

Organised

Warm phone manner

Communicate confidently

Multitasking

Legal administration experience

Conveyancing experience (bonus)

Tools

Clio

Xero

InfoTrack

VXT

Job description

You'll be the friendly voice on the phone, the welcoming face in the office and the organised person helping our solicitors keep matters moving.

Key responsibilities

• Answering incoming calls and welcoming clients
• Managing new enquiries, client intake and follow-up
• Daily accounts reconciliation
• Preparing correspondence and draft legal documents under supervision
• Billing, invoicing and general administration

About you

• Take initiative and follow things through
• Love being organised and getting the details right
• Have a warm phone manner and communicate confidently
• Can juggle a ringing phone with a busy task list
• Bring legal administration experience—conveyancing experience is a bonus
• Experience with Clio, Xero, InfoTrack or VXT would be welcome

About us

We're a small, tight-knit team at Ruby Legal.