Legal Administration / Accounts Assistant

Aitken Legal; Sunshine Coast Regional; On-site; AUD 55,000 - 75,000; Full time

Job summary

Aitken Legal is seeking a Legal Administration / Accounts Assistant to support daily operations across admin and accounts functions. Based in our Sunshine Coast office in Birtinya, you will handle calls, client onboarding, document amendments, and diary management, while assisting the Accounts Manager with invoicing and reconciliations.

Ideal candidates will have at least 2 years of legal admin/secretarial experience, strong MS Office skills, and familiarity with legal practice management

Qualifications

• Minimum 2 years of legal admin/secretarial experience.
• Experience with invoicing and accounts support is preferred.
• Proficiency in MS Office; typing speed and accuracy.

Responsibilities

• Manage incoming calls and correspondence professionally.
• Coordinate client onboarding and input information into CRM.
• Assist with amending correspondence and legal documents.
• Arrange meetings and manage lawyers' diaries.
• Support Accounts Manager with invoicing, payments and bank reconciliations.

Skills

Legal admin experience

Strong communication

Telephone etiquette

Organisational skills

Tools

Microsoft Office

Legal practice management software

Job description

Legal Administration / Accounts Assistant

Join our Team as a Legal Administration / Accounts Assistant

Do you thrive in a friendly and dynamic office environment where every day brings new challenges? Are you experienced in legal secretarial duties and have some legal accounts experience? If so, Aitken Legal has an exciting opportunity for you!

Aitken Legal is a specialist Employment Law Firm – we only practice employment law and work only with Employers. We have offices on the Sunshine Coast, Gold Coast and Melbourne. This position is based in our Sunshine Coast office in Birtinya.

About the role:

As a Legal Administration / Accounts Assistant you will play a pivotal role in our daily operations and your responsibilities will span a wide range of tasks mostly across administration and some duties assisting our Accounts Manager.

Legal Administration responsibilities include:

• Managing incoming calls and correspondence with professionalism and efficiency.
• Coordinating client onboarding and maintaining client agreements and inputting information into our CRM system.
• Supporting lawyers by amending correspondence and legal documents
• Arranging meetings and managing diaries for the lawyers and assisting with client communications.
• Maintaining office organisation and upholding high standards in administrative tasks.

Legal Accounts responsibilities include:

• Supporting the Accounts Manager by assisting with invoicing, payments, bank reconciliations, and debt recovery.
• Training will be provided in the Accounts related duties but some experience is helpful.

Requirements:

• Prior experience in a legal admin/secretarial role is essential and some legal accounts experience is preferred.
• Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint) with fast and accurate typing skills
• Familiarity with legal practice management software. We are about to change to a new platform which training will be provided in.
• Strong attention to detail and organisational skills.
• Excellent communication and interpersonal abilities, with an exemplary telephone etiquette. This is important because you would often be the first impression a prospective client has of our firm, as well as a familiar voice to our regular clients.
• A minimum of 2 years of legal admin/secretarial experience is preferred.

This role offers a unique opportunity to work within a supportive team environment at a reputable firm. You will be engaged in meaningful and interesting work.