Admin/Operations Support

Sajen Legal; Sunshine Coast Regional; On-site; AUD 55,000 - 75,000; Full time

Job summary

Sajen Legal in Mooloolaba on the Sunshine Coast is seeking an experienced administration all-rounder for a permanent full-time role. You will support day-to-day office operations, handle client inquiries, prepare and edit documents in Word, and keep databases and diaries well organised to ensure the legal team runs smoothly.

The ideal candidate has solid admin experience, strong MS 365 skills, exceptional attention to detail and a calm, proactive approach under pressure.

Qualifications

• Solid administrative experience in a professional office environment.
• Strong Microsoft 365 skills, particularly Word, Outlook and Teams.
• Excellent attention to detail.
• Strong organisational and time-management skills.
• Clear, professional communication skills.
• Initiative, sound judgement and a practical approach to problem-solving.
• The confidence to take ownership of your work and see things through.
• A friendly, professional manner with clients and colleagues.

Responsibilities

• Managing incoming calls and client enquiries
• Preparing, formatting and editing documents, particularly in Microsoft Word
• File and document management
• Database maintenance and accurate data entry
• Diary management and appointment scheduling
• Meeting coordination and general office administration
• Providing practical administrative support to the legal team
• Keeping the office organised, professional and welcoming

Skills

Microsoft Word

Microsoft Outlook

Microsoft Teams

Microsoft 365

Data entry

Diary management

Document formatting

File management

Office coordination

Client communication

Time management

Organisational skills

Initiative

Tools

LawMaster

Job description

Experienced Administration All-Rounder - Permanent Full-Time

Sajen Legal is a long-established boutique law firm based on the Sunshine Coast. As our firm continues to grow, we’re looking for a capable, experienced and hands-on administration all-rounder to help keep our busy Mooloolaba office running smoothly.

This role will suit someone who has built strong administrative skills over time, enjoys variety and takes real pride in being organised, dependable and supportive. You’ll be the kind of person who notices what needs doing, gets on with it, and can be relied upon to keep things moving when the office gets busy.

Previous experience in a legal practice would be a great bonus, but is not essential.

About the Role

This is a genuinely varied, hands-on position supporting the day-to-day running of the office and our legal team. Responsibilities include:

• Managing incoming calls and client enquiries
• Preparing, formatting and editing documents, particularly in Microsoft Word
• File and document management
• Database maintenance and accurate data entry
• Diary management and appointment scheduling
• Meeting coordination and general office administration
• Providing practical administrative support to the legal team
• Keeping the office organised, professional and welcoming

About You

We’re looking for a multi-talented office all-rounder who is confident in their abilities and happy to roll up their sleeves.

You’ll be organised, resourceful and dependable, with the experience to use your initiative rather than needing constant direction. Just as importantly, you’ll bring a calm, steady approach and remain collected under pressure when things get busy.

You’ll ideally have:

• Solid administrative experience in a professional office environment
• Strong Microsoft 365 skills, particularly Word, Outlook and Teams
• Excellent attention to detail
• Strong organisational and time-management skills
• Clear, professional communication skills
• Initiative, sound judgement and a practical approach to problem-solving
• The confidence to take ownership of your work and see things through
• A friendly, professional manner with clients and colleagues

Highly regarded, but not essential:

• Experience in a legal practice / professional services environment
• Familiarity with LawMaster practice management software

Why Join Us?

• Supportive, down-to-earth team culture
• Well-established Mooloolaba office
• Interesting and varied work
• A role where your experience, initiative and contribution will be genuinely valued

If you’re an experienced administrator who enjoys being the go-to person, who keeps things organised and gets things done, we’d love to hear from you. Immediate start available.