Legal Assistant - Property

Aitken Partners; Melbourne; On-site; AUD 26,000 - 38,000; Part time

Benefits offered by this job

Flexible working arrangements

Ongoing training and development

Genuine work-life balance

Job summary

Aitken Partners in Melbourne is seeking an experienced Commercial Property Legal Assistant to support the Commercial & Property team. You will work closely with senior lawyers to manage commercial property and residential conveyancing matters and ensure efficient progression of client files.

The role is part-time (four days per week) based in our Melbourne office, offering flexible working arrangements and opportunities for professional development within a collaborative team environment.

Qualifications

• Minimum three years' experience as a Legal Assistant, ideally within a private practice.
• Experience supporting commercial property and conveyancing matters.
• Sound understanding of legal processes, documentation and client service standards.

Responsibilities

• Prepare correspondence, legal documents and matter-related communications.
• Conduct property, ASIC and other relevant searches.
• Manage PEXA transactions and conveyancing administration.
• Assist with residential conveyancing matters from commencement through to settlement.
• Support lawyers with file and practice management.
• Liaise with clients, agents, financial institutions and other stakeholders.
• Contribute to the efficient progression of commercial property and conveyancing matters.

Skills

Communication skills

Attention to detail

Prioritization & deadlines

Organised & solutions-focused

Independent + team player

Client service excellence

Tools

Microsoft Office

Legal practice management systems

Job description

Join Aitken Partners, a firm recognised for its supportive culture, collaborative team environment and commitment to professional development.

We are seeking an experienced Commercial Property Legal Assistant to support our Commercial & Property team. Working closely with senior lawyers, you will play a key role in managing commercial property and residential conveyancing matters while contributing to the efficient progression of client files.

This is a part-time opportunity (four days per week) based in our Melbourne office.

Main Duties

• Prepare correspondence, legal documents and matter-related communications.
• Conduct property, ASIC and other relevant searches.
• Manage PEXA transactions and conveyancing administration.
• Assist with residential conveyancing matters from commencement through to settlement.
• Support lawyers with file and practice management.
• Liaise with clients, agents, financial institutions and other stakeholders.
• Contribute to the efficient progression of commercial property and conveyancing matters.

Experience

• Minimum three years' experience as a Legal Assistant, ideally within a private practice environment.
• Experience supporting commercial property and/or conveyancing matters.
• Sound understanding of legal processes, documentation and client service standards.
• Proficiency in Microsoft Office and legal practice management systems.

Skills

• Strong communication and interpersonal skills.
• Excellent attention to detail and accuracy.
• Ability to manage competing priorities and meet deadlines.
• Proactive, organised and solutions-focused approach.
• Ability to work independently while contributing positively to a team environment.
• Commitment to delivering exceptional client service.

Why Join Us?

At Aitken Partners, you'll enjoy:

• A friendly and inclusive team culture.
• Flexible working arrangements.
• Ongoing training, mentoring and development opportunities.
• Genuine work-life balance.
• Exposure to a diverse and interesting range of matters.
• The opportunity to grow your skills and advance your legal career.