Legal Admin Assistant — Support Fee Earners (Sydney)

HBA Legal Pty; Sydney; On-site; AUD 52,000 - 76,000; Full time

Job summary

HBA Legal Pty invites applications from an experienced administrative assistant or law student for our Sydney office on a full or part-time basis (minimum 3 days). The role supports the Executive Legal Assistant and fee earners across federal workers' compensation matters, with exposure to insurers, government agencies and major corporations.

You will handle filing, data entry, emailing and court communications, plus CMS file openings and e-filing.

Qualifications

• Experience with legal proceedings and case management.
• Familiar with billing systems like Actionstep or similar.
• Proficient with MS Word, Outlook, PowerPoint, Excel, and Adobe Acrobat.

Responsibilities

• Provide day-to-day support to the Executive Legal Assistant and fee earners.
• Handle filing, scanning, data entry, mail management and couriers.
• Communicate with courts, clients and internal stakeholders by phone and email.
• Open new file matters in the CMS and e-file documents.
• Assist with general office maintenance and kitchen duties.
• Support naming conventions and document management in ActionStep.

Skills

Legal administration

Communication

Data entry

Tools

Actionstep

MS Word

Outlook

Excel

Adobe Acrobat

Job description

HBA Legal Pty invites applications from an experienced administrative assistant or law student for our Sydney office on a full or part-time basis (minimum 3 days). The role supports the Executive Legal Assistant and fee earners across federal workers' compensation matters, with exposure to insurers, government agencies and major corporations.

You will handle filing, data entry, emailing and court communications, plus CMS file openings and e-filing.