Legal Administrative Assistant

HBA Legal; Sydney; On-site; AUD 52,000 - 76,000; Full time

Job summary

HBA Legal Pty invites applications from an experienced administrative assistant or law student for our Sydney office on a full or part-time basis (minimum 3 days). The role supports the Executive Legal Assistant and fee earners across federal workers' compensation matters, with exposure to insurers, government agencies and major corporations.

You will handle filing, data entry, emailing and court communications, plus CMS file openings and e-filing.

Qualifications

• Experience with legal proceedings and case management.
• Familiar with billing systems like Actionstep or similar.
• Proficient with MS Word, Outlook, PowerPoint, Excel, and Adobe Acrobat.

Responsibilities

• Provide day-to-day support to the Executive Legal Assistant and fee earners.
• Handle filing, scanning, data entry, mail management and couriers.
• Communicate with courts, clients and internal stakeholders by phone and email.
• Open new file matters in the CMS and e-file documents.
• Assist with general office maintenance and kitchen duties.
• Support naming conventions and document management in ActionStep.

Skills

Legal administration

Communication

Data entry

Tools

Actionstep

MS Word

Outlook

Excel

Adobe Acrobat

Job description

HBA Legal is a team of award-winning solicitors offering a highly competitive suite of legal and technical claims services to meet the needs of today’s insurance marketplace. We have offices across the country in Perth, Sydney, Brisbane, Canberra, Melbourne and Newcastle.

We are an evolved legal services business, with a different approach to practice. Bureaucracy is long banished in favour of plain-English, responsiveness and flexibility. We apply creative thinking to bring expert solutions across legal challenges, claims, risk and business processing.

Learn more by visiting our website: https://www.hbalegal.com/

About the role and your team

This role is situated in our Statutory Lines practice group in an established team lead by Partner, Kate Watson. The industry work is Federal Workers Compensation matters. Our team is recognised for its expertise in workers' compensation, acting for insurers, self-insured organisations, government agencies and major corporations across Western Australia, Canberra, and New South Wales.

We are looking for an experienced administrative assistant or law student to join our Sydney office on a full or part-time basis (minimum 3 days), ideally with prior experience in legal, insurance or other professional services.

Key responsibilities

• Day to Day support to the Executive Legal Assistant and their respective teams of fee earners
• Day to Day general administration including but not limited to filing, scanning, data entry, mail management, courier bookings and database management
• Communication to key internal and external stakeholders in person, via phone and email correspondence including to the courts and clients
• Opening of new file matters in the CMS
• E-filing incoming and outgoing emails and documents
• Assisting with collating briefs to counsel and / medical experts as required
• Assist with general office maintenance when required including kitchen housekeeping
• Assisting the team with general administration including renaming in ActionStep, briefs and naming new file documents, adhering to client naming guidelines
• Assisting with client queries by phone and email
• General Office maintenance when required, including kitchen housekeeping.
• Support internal communication, culture, and engagement initiatives.

What we are looking for

• Experience with legal proceedings and case management.
• Working knowledge of Actionstep/ or similar billing system
• Sound level skills in MS Word, Outlook, PowerPoint and Excel, Adobe Acrobat, Nitro Pro"