Leasing & Property Legal Assistant — Remote Ready

Carroll & O'Dea Lawyers; Sydney; Hybrid; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Annual Christmas gift

Employee Assistance program

IT equipment provided for remote work

COD Health dollars for wellbeing

Social gatherings and sporting groups

Internal learning and development

Job summary

Carroll & O'Dea Lawyers is seeking an experienced Legal Assistant to join the Leasing team in Sydney, supporting a leading retail and commercial leasing lawyer. You will provide high-level legal and administrative support, draft leases, manage client communications and coordinate meetings, travel and billing.

The role offers hybrid work arrangements, a pathway to progress within a values-led firm that prioritises growth, diversity and a supportive workplace.

Qualifications

• 3-5+ years' experience as a Legal Assistant within commercial property and/or leasing.
• Experience supporting lawyers in retail and commercial leasing matters.
• A sound understanding of leasing terminology, processes and documentation.
• Excellent attention to detail and the ability to consistently prepare professional legal documentation.
• Excellent organisational skills and the ability to manage competing priorities.
• A proactive approach with the confidence to work autonomously.
• Outstanding communication and client service skills.
• Advanced proficiency in Microsoft Office 365.
• Experience using legal practice management and billing systems.

Responsibilities

• Providing high-level legal and administrative support to the Leasing & Property team.
• Drafting, formatting and preparing leasing documentation, correspondence and legal documents.
• Managing client communications and acting as a key point of contact throughout matters.
• Diary, email and calendar management.
• Coordinating meetings, mediations and travel arrangements.
• File management, matter opening and closing, conflict checks and document filing.
• Liaising with landlords, tenants, property managers, agents and other stakeholders.
• Assisting with billing, time entry and monthly invoicing processes.
• Supporting the Leasing & Property team to ensure matters progress efficiently and key deadlines are met.
• Providing general legal administrative support to the team as required.

Skills

Legal support

Client service

Attention to detail

Organization

Autonomy

Tools

Microsoft Office 365

Billing systems

Practice management software

Job description

Carroll & O'Dea Lawyers is seeking an experienced Legal Assistant to join the Leasing team in Sydney, supporting a leading retail and commercial leasing lawyer. You will provide high-level legal and administrative support, draft leases, manage client communications and coordinate meetings, travel and billing.

The role offers hybrid work arrangements, a pathway to progress within a values-led firm that prioritises growth, diversity and a supportive workplace.