Leasing Administrator

Evolve FM; Canberra; On-site; AUD 55,000 - 75,000; Full time

Job summary

Evolve FM is seeking a detail‑driven Leasing/Property Administration professional to join our Canberra team. You will support the leasing team, maintain property databases, verify data and assist with financial adjustments and reporting.

The role is full‑time and based in our Canberra office, offering exposure to government and private sector clients and opportunities to contribute to operational efficiency and service excellence.

Qualifications

• High attention to detail and ability to audit data and reports for accuracy.
• Advanced numeracy skills and comfort with data analysis.
• Proficient in the Microsoft Office Suite and high computer literacy.

Responsibilities

• Assisting the leasing team with day-to-day operation of the property portfolio including lease performance and rent rolls.
• Maintaining databases ensuring all information is recorded accurately and consistently in accordance with the required policy and process.
• Verifying and cross-checking information across various systems or sources including lease agreements.

Skills

Attention to detail

Numeracy

Data audit

Education

Real Estate Certificate of Registration or state equivalent

Tools

Microsoft Office

Job description

Established in 2015, Evolve FM is an Indigenous-owned Australian business delivering integrated facilities management, corporate real estate and project delivery solutions. We partner with government and private sector clients to optimise assets, improve operational performance and deliver lasting value through experienced people, innovative systems and practical solutions. Guided by our values of People, Place and Progress, we create meaningful social and economic impact while building strong relationships and a positive legacy for future generations.

We strongly encourage applications from Indigenous candidates.

Role Description

Responsible for providing high quality services/ products and achieving efficiencies.Directly engaged in the operations of the business, the role is accountable for enhancing the reputation and image of Evolve FM through exemplary customer interaction and service delivery.

This role is a full-time permanent role based in Canberra office.

Key Responsibilities

• Assistingthe leasing team with day-to-day operation of the property portfolio including lease performance and rent rolls.
• Maintainingdatabases ensuring all information is recorded accurately and consistentlyin accordance withthe required policy and process.
• Verifying and cross-checking information across various systems or sources including lease agreements.
• Assistingthe leasing team with financial adjustments, invoice review, recordkeepingand queries.
• Assistingwith various reporting requirements including audits,reconciliationsand data validation exercises.
• Support the leasing team on overall business objectives and deliverables.
• Identifyand implement operational best practice measures.
• Liaise with Landlords agents and representatives, key client personnel and internal workstreams.
• Attend internal and external meetings asrequired.

Requirements

• High attention to detail and ability to audit data and reports for accuracy.
• Advanced numeracy skills an advantage.
• Able to work within defined procedures and outputs.
• Proficient in the use of the Microsoft Office Suite andhigh levelof computer literacy
• Eligible to apply and be granted a Real Estate Certificate of Registration or state equivalent to work in the Real Estate Industry.

Ideal Experience

• Provenexperience in a similar role with a fast paced and complex environment.
• Trackrecord of excellent customer service and service delivery across multiple stakeholders.
• Property/ facilities/ project management sector experience (experience from comparable sectors will also be considered).
• Knowledgeof work health and safety requirements.
• ExistingAssistant Agent ACT real estate certificate or interstate equivalent.