Lease Administrator: Mastering Property Data & Compliance

Advanced Personnel Management; Perth; On-site; AUD 65,000 - 85,000; Full time

Job summary

Advanced Personnel Management is seeking a highly organized Lease Administrator to support the administration of our national property portfolio. The role focuses on maintaining accurate lease data, ensuring compliance, and providing admin support to the Property team.

The successful candidate will manage lease records, documentation, and lease transactions, working with Leasing Managers and internal/external stakeholders to deliver efficient property processes.

Qualifications

• Experience in administration, lease administration, property administration, or a similar role.
• Experience with ProLease Enterprise.
• Attention to data accuracy.
• Experience managing and maintaining large-scale systems and databases.
• Strong communication and interpersonal skills.
• Ability to manage competing priorities and meet deadlines.
• Professional approach when working with stakeholders.
• MS Office skills: Excel, Word, Outlook.
• Continuous improvement mindset and willingness to contribute to process enhancements.

Responsibilities

• Maintain and administer the Lease Management System and lease database.
• Ensure lease and property documentation is accurate, compliant, and up to date.
• Manage and respond to internal property-related queries.
• Review, allocate, and reconcile rent and outgoing accounts to ensure payment accuracy.
• Support and maintain property systems and processes.
• Provide administrative support to Leasing Managers as required.
• Liaise with stakeholders to facilitate property and fleet lease transactions.
• Provide guidance on property policies, forms, and processes.
• Support property projects and initiatives throughout the year.
• Respond to employee and leader enquiries professionally.
• Assist with process improvements within the Property function.

Skills

Lease administration

Administration

Data accuracy

Stakeholder management

ProLease Enterprise

MS Office (Excel/Word/Outlook)

System & database management

Independent worker

Communication

Process improvement

Tools

ProLease Enterprise

Job description

Advanced Personnel Management is seeking a highly organized Lease Administrator to support the administration of our national property portfolio. The role focuses on maintaining accurate lease data, ensuring compliance, and providing admin support to the Property team.

The successful candidate will manage lease records, documentation, and lease transactions, working with Leasing Managers and internal/external stakeholders to deliver efficient property processes.