Leasing Administrator

Accent Group; Melbourne; On-site; AUD 60,000 - 85,000; Full time

Job summary

Accent Group NZ Ltd seeks an experienced Lease Administrator to join the Property & Leasing team in Melbourne. You will manage lease documentation, monitor terms, and maintain systems such as Lease Eagle and Smartsheet, ensuring accurate records through the life of each lease.

Reporting to the Head of Lease Administration, you will coordinate store openings, relocations, and compliance, while liaising with landlords and internal teams to ensure timely execution and audit readiness.

Qualifications

• Experience in lease administration or similar role.
• Strong communication skills, written and verbal.
• Ability to manage multiple tasks and meet deadlines.
• Proficient with MS Office and Excel.
• Ability to build strong working relationships.
• Align with Accent Group values and ‘Make It Happen’ attitude.

Responsibilities

• Announce new stores and relocations to the business.
• Set up stores on Lease Eagle from new store sheet.
• Monitor and track leases to execution and update Lease Eagle.
• Maintain property databases including Lease Eagle and files.
• Run handover reports and review weekly with the store development team.
• Coordinate execution of storage licence agreements and audits.

Skills

Strong communication

Strategic thinking

Time management

Microsoft Office proficiency

Excel proficiency

Relationship building

Make It Happen attitude

Tools

Lease Eagle

Smartsheet

Excel

Microsoft Office

Job description

Join Accent Group one of Australia and New Zealand’s largest retail groups. With 850+ stores, 34 iconic brands and 30+ online platforms, we’re home to some of the world’s most recognised names, including HOKA, Skechers, Dr. Martens, Platypus, Hype DC, Stylerunner, Nude Lucy, Lacoste, Sports Direct and Vans. We’re driven by innovation, passionate about our people and committed to creating exceptional experiences for our customers and teams. Here individuality is celebrated, performance is rewarded and you’ll be empowered to make your mark!

About the Role:

We have an exciting role available for a Lease Administrator to join our Property & Leasing team. Reporting to the Head of Lease Administration, you will be responsible for the co-ordination and management of the lease documentation process following agreement, which includes monitoring, ensuring correct execution, recording all information, and ensuring lease terms and conditions are maintained for the life of the lease.

Your key responsibilities will include:

• Announce new stores and relocations to the Business
• Set up new stores on Lease Eagle data base – from new store sheet, including charges and clauses
• Monitor and track leases to execution and update Lease Eagle database
• Set up and maintain all property databases, including Lease Eagle, property files, leases, spreadsheets and Smartsheet.
• Run Handover reports and review weekly with Store Development Team
• Assisting the Head of Lease Administration and external lawyer with the negotiation and finalisation of leases where required
• Co-ordinate execution for all storage licence agreements and upkeep register of all storage units and perform annual audit
• Liaise with Operations team to ensure all shopfitter and Landlord defects have been completed and all conditions of payment fulfilled
• Arrange insurance certificates for new stores with our insurer
• Assist Head of Lease Administration, Property Analyst, GM Property and Leasing Team where required
• Liaise with Landlords on a daily basis and build relationships with them
• Attend new store opening meetings and take minutes to share with the property team

To succeed in this role, you will need to have the following:

• Strong communication skills, both written and verbal
• Strategic thinking with experience in implementing processes improvements and efficiencies within a lease administration role
• Excellent time management skills - handle multiple tasks simultaneously, with the ability to prioritise and meet deadlines
• Intermediate Microsoft Office Suite
• Intermediate computer skills including Microsoft Excel
• Ability to build strong and effective relationships
• Affiliation with Accent Group Core values and “Make It Happen” attitude.