Lease Administrator

Cushman & Wakefield; North Canberra; On-site; AUD 60,000 - 80,000; Full time

Job summary

Cushman & Wakefield is seeking a highly organised Lease Administrator to join our national team. Reporting to the Senior Lease Manager, you will provide accurate administrative support across a diverse lease portfolio and maintain lease records.

This role supports rent roll and funding processes, ensuring lease obligations are administered in line with contracts and operational requirements. Based in Canberra, the role collaborates with Lease Managers and the Transaction Management team,

Qualifications

• Australian Citizenship is mandatory.
• Eligible for Security Clearance or willing to obtain one.
• Based in Canberra, Sydney, Melbourne, Brisbane or Perth.

Responsibilities

• Upload and maintain fully executed lease documents within relevant systems.
• Prepare and maintain lease obligation summaries.
• Update and manage lease records, document registers, insurance registers, and security deposit registers.
• Calculate and validate annual rent reviews, including CPI increases, and update lease management systems.
• Generate and review rent rolls, identifying and escalating discrepancies or exceptions.
• Prepare funding requests and supporting documentation.
• Coordinate recurring and non-recurring lease payments in accordance with lease agreements.
• Process purchase orders and payment workflows where required.
• Investigate and resolve landlord payment queries and discrepancies.
• Support reconciliation of outgoings and landlord charges.

Job description

Job Title

Lease Administrator

Job Description Summary

We are seeking a highly organised and detail-oriented Lease Administrator to join our national team. Reporting to the Senior Lease Manager, you will provide accurate and timely administrative support across a diverse lease portfolio. This role is responsible for maintaining lease records, coordinating lease payments, supporting rent roll and funding processes, and ensuring lease obligations are administered in accordance with contractual and operational requirements. Working closely with Lease Managers and the Transaction Management team, you will play a key role in maintaining data integrity, meeting financial deadlines, and supporting ongoing client reporting and budget management activities.

Eligibility Requirements

• Australian Citizenship is mandatory.
• Candidates must either hold an active Security Clearance or be willing and eligible to undergo a Security Clearance process.
• Candidates must be based in, or willing to work from, Canberra, Sydney, Melbourne, Brisbane, or Perth.

Key Responsibilities

• Upload and maintain fully executed lease documents within relevant systems.
• Prepare and maintain lease obligation summaries.
• Update and manage lease records, document registers, insurance registers, and security deposit registers.
• Calculate and validate annual rent reviews, including CPI increases, and update lease management systems.
• Generate and review rent rolls, identifying and escalating discrepancies or exceptions.
• Prepare funding requests and supporting documentation.
• Coordinate recurring and non-recurring lease payments in accordance with lease agreements.
• Process purchase orders and payment workflows where required.
• Investigate and resolve landlord payment queries and discrepancies.
• Support reconciliation of outgoings and landlord charges.