Junior Sales & Executive Support Assistant

STE Advantage; City of Melbourne; Remote; AUD 85,000 - 125,000; Full time

Benefits offered by this job

Performance-based incentives

Job summary

STE Advantage, an Australia-based electrotechnology and security solutions provider in Melbourne, seeks an Executive Assistant to support the CEO and sales team. The role mixes high-end sales support with administration, requiring a proactive, highly organized professional adept at presenting new concepts and managing complex schedules.

Responsibilities include proposals, market research, client relations, tender support, calendar/travel management, and coordinating events.

Qualifications

• Proven experience as an Executive Assistant or in a similar role.
• Proficiency in AutoCAD, Adobe Creative Suite and MS Office.
• Strong organisational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Ability to work independently and handle confidential information.
• Background in technology or engineering preferred.
• Driver's licence required.
• Australian citizenship or permanent resident; vaccination and security clearances may apply.

Responsibilities

• Prepare proposals and presentations for high-end sales activities.
• Conduct market research to identify new business opportunities.
• Maintain customer relationships and manage sales inquiries.
• Direct selling and field sales.
• Assist with tendering.
• Be the CEO’s right hand—problem solver and time optimiser.
• Manage the CEO’s calendar and coordinate travel arrangements.
• Handle correspondence for CEO and senior leadership.
• Organise company events, meetings, and conferences.
• Create and review technical drawings and documentation with design team.

Skills

Executive Assistant

Design software

MS Office

Communication

Multitasking

Discretion

Technology background

Driver's licence

Tools

AutoCAD

Adobe Creative Suite

Job description

About Us: Join a growing force in the electrotechnology industry, dedicated to providing cutting-edge solutions for the safety and security of our clients. We combine advanced technology with exceptional service to deliver unmatched electrotechnology and security systems tailored to diverse needs.

STE Advantage was also a certified Great Place to Work in 2022/23/24!

Job Description: We are seeking a diligent and dynamic Executive Assistant to support our CEO/Salesperson with both sales and administrative functions. This role requires a highly organised individual who desires expertise in high-end sales support and can provide efficient management of day-to-day administrative tasks. It will require someone who has no issues in approaching new people and presenting new concepts.

You’ll need to be intuitive, confident, decisive and relentlessly proactive. Your mission is simple: protect the CEO’s time, enhance his output and ensure momentum never stalls. You will own your tasks and work without the blinkers on, ensuring success for all – Clients, Staff and Company.

This role will not be bound to the office; it will involve site visits, including independent visits, and potential travel on occasion. This role will not have set hours, as there will be a requirement to be flexible due to our client’s requirements.

This role is structured as approximately 30% Executive Assistant responsibilities and 70% Sales Support, offering a clear pathway into a career in technology sales. It is ideally suited to a professional with a genuine passion for technology and a strong commitment to keeping people safe and secure, someone who thrives on building relationships and enjoys solving technical challenges.

Key Responsibilities:

Support high-end sales activities by preparing proposals and presentations.

Conduct market research to identify new business opportunities.

Maintain customer relationships and manage sales inquiries effectively.

Direct selling and field sales.

Assistance with tendering

Administrative Tasks:

Be the CEO’s right hand — problem solver, project chaser and time optimiser.

Manage the CEO’s calendar, arrange meetings, and coordinate travel arrangements.

Handle correspondence, emails, and communications on behalf of the CEO and other senior leadership personnel.

Bring clarity, calm, and control to a complex, fast‑evolving environment.

Assist in organising company events, meetings, and conferences.

Other Responsibilities:

Technical Support:

Assist in creating and reviewing technical drawings and designs.

Collaborate with the design team to ensure accuracy and compliance with industry standards.

Prepare technical documentation and presentations for internal and client meetings.

Qualifications:

Proven experience as an Executive Assistant or in a similar role involving technical and administrative responsibilities.

Proficiency in design software (e.g., AutoCAD, Adobe Creative Suite) and MS Office Suite.

Strong organisational and multitasking skills.

Excellent communication and interpersonal abilities.

Ability to work independently and handle confidential information with discretion.

A background in technology or engineering is preferred.

Must hold a driver's licence.

Competitive salary and performance-based incentives.

Opportunity to work with a leading technology company.

Training will be provided. Professional development and growth opportunities.

Requirements:

This position requires the applicants to be Australian citizens or permanent residents only, and due to the style of work we engage with, you must be vaccinated and hold the required security licences and clearances.

STE Advantage engages with third-party pre-employment assessment organisations as part of our onboarding process.