Junior Administrative Assistant

Smile Specialists Suite; Sydney; On-site; AUD 30,000 - 39,000; Full time

Job summary

Smile Specialists Suite invites a motivated student to join our front desk and admin team for a two-year fixed-term, on-site role in Sydney. You will work closely with Directors and admin staff, supporting daily operations while gaining exposure to healthcare administration, customer service, digital systems, social media, and practice operations as you complete your studies.

The role aligns with Health Professional and Support Services Award guidelines, with junior rates applying for current

Qualifications

• Strong English communication skills (speaking, reading, writing).
• Friendly, professional and confident communicating with patients and staff.
• Organised, reliable and punctual with attention to detail.
• Proficient with computers and basic digital tools.
• Comfortable using social media and basic digital content.
• Willing to learn and take on new responsibilities.

Responsibilities

• General administrative and reception support.
• Welcoming patients and assisting with the patient experience.
• Assisting with social media content creation, preparation and publication under the guidance of the practice directors.
• Preparing and organising documents and correspondence.
• Assisting with data entry, organisation and basic reporting.
• Supporting practice projects and quality improvement initiatives.
• Helping implement new digital systems and workflows.
• Supporting other day-to-day practice activities as required.

Skills

Customer service

Communication skills

Digital literacy

Social media familiarity

Team player

Attention to detail

Tools

MS Office

Job description

This is a 2-year, fixed-term, on-site position. Working closely with the Directors and administrative team, you will support a variety of day-to-day activities across a specialist dental practice. It's an ideal opportunity to gain real-world experience in healthcare administration, customer service, digital systems, social media, and practice operations — all while completing your studies. Remuneration will be paid in accordance with the applicable Health Professional and Support Services Award (MA000027). Please note that junior rates apply to current Year 12 and university students, and may differ from the hourly rate advertised

Key responsibilities

• General administrative and reception support
• Welcoming patients and assisting with the patient experience
• Assisting with social media content creation, preparation and publication under the guidance of the practice directors
• Preparing and organising documents and correspondence
• Assisting with data entry, organisation and basic reporting
• Supporting practice projects and quality improvement initiatives
• Helping implement new digital systems and workflows
• Supporting other day-to-day practice activities as required

About you

• Strong English communication skills, including speaking, reading and writing
• Friendly, professional and confident communicating with people
• Organised, reliable and punctual
• Good computer and digital skills
• Comfortable using social media
• Strong attention to detail
• Willing to learn and take on new responsibilities
• Shows initiative and enjoys working as part of a team