Junior Administrative Assistant

Andersons Auto City; Gladstone Regional; On-site; AUD 40,000 - 50,000; Full time

Job summary

Andersons Auto City Group Gladstone is seeking a Junior Administrative Assistant to support the Admin Department, focusing on reception duties, processing registrations and invoices, and document control across sales and service.

You will learn four key areas, work under the Financial Controller, and contribute to accurate paperwork, timely processing and regulatory compliance within a busy automotive dealership.

Qualifications

• Must be over 17 years of age and hold a clean Queensland drivers licence.
• Strong communication skills to interact with customers, colleagues and other networks.
• Reliable, accurate and highly organised, able to prioritise and complete tasks.
• Willingness to work extended hours and weekends as required.

Responsibilities

• Answer overflow of incoming calls internal and external to the dealership.
• Assist Administration with data retrieval and collation.
• Process Vehicle Registrations.
• Support and assist in processing documents and deals accurately and efficiently.
• Learn, understand and comply with federal, state and local regulations affecting new and used-vehicle departments.
• Maintain a program with the sales/service department to ensure clear communication.
• Maintain good working relationships within all departments.
• Participate in ongoing training.
• This is a paperwork-intensive position.

Skills

Communication skills

Organisational skills

Education

High school diploma or equivalent

Job description

Due to redesign within our Admin Department, Andersons Auto City Group Gladstone has another opportunity for a sharpAdministrative Assistant.

The Administration sector of Andersons Auto City, has changed its design. This role will focus on assisting and learning four key areas, including reception greeting and processing, accounts payable/receivable, vehicle registrations & transfers, involving processing invoices for sales/service and receipting, filing and preparing sales/service and verification documents.

Andersons Administration department works with and assists in the formation and document control in all facets of the working dealership. As with all positions within dealerships, Administration personnel are expected to uphold the highest ethical standards.

Job Role

Job role for our Junior Admin Assistant under the leadership of the Financial Controller:

• Answering overflow of incoming calls both internal and external to the Dealership.
• AssistingAdministration with all data retrieval and collation.
• Processing of Vehicle Registrations.
• Supporting and assisting in the processing of documents and deals accurately and efficiently.
• Learning, understanding and complying with federal, state and local regulations that affect the new and used-vehicle departments.
• Maintaining a program with the sales/service department that will ensure successful communication.
• Understanding and maintaining good working relationships within all departments.
• Continual active participation in ongoing training.
• This is a paperwork-intensive position.

Job Requirements

It is recommended that the successful candidate be over 17 years of age and have a clean Queensland drivers' licence. The successful candidate will have a pleasant telephone manner. Administration personnel require strong communication skills to work with customers, colleagues, and other Dealer Networks, as they represent the dealership. Must be dependable, accurate and very organised, able to prioritise and complete projects. People working within the automotive retail industry often have to work extended hours and weekends to achieve their goals.

Education Requirements

A strong school history will be considered favourably. This is an excellent opportunity to join a highly regarded organisation in Gladstone (Qld), which takes a genuine passion for the development of its people. We are offering an excellent new opportunity along with a friendly, modern and well-equipped work environment.