Junior Administration & Projects Assistant

Australian Environmental Landscapes; Ipswich City; On-site; AUD 48,000 - 56,000; Full time

Job summary

Australian Environmental Landscapes is seeking a motivated Junior Administration & Projects Assistant to support estimating, tendering, project administration, finance and business systems in Ipswich.

You’ll work with our Estimator, Finance team and Systems & Tender Coordinator, gaining practical experience across the business. No prior experience required—must be organised, numerate and keen to learn. Your role will grow with your skills.

Qualifications

• You don’t need years of experience; a can‑do attitude and willingness to learn are valued.
• Good computer skills and confidence learning new software.
• Good numeracy and an interest in working with figures.
• Strong attention to detail and organisational skills.
• Clear written and verbal communication.
• Confidence using Microsoft Word, Excel and Outlook.
• Ability to follow instructions and established processes; ask questions when unsure.
• Willingness to learn from different people across the business.

Responsibilities

• Search tender portals and download tender documents, drawings and specs.
• Set up and organise tender and project documentation.
• Assist Estimator with simple take‑offs, pricing and estimating as skills develop.
• Assist with compilation and preparation of tender submissions.
• Enter and allocate employee hours into the PM software.
• Assist with project and financial administration.
• Maintain accurate electronic records and project documentation.
• Support management systems and compliance documentation.
• Assist with onboarding and employee records.
• General office administration, calls and deliveries.
• Provide administrative support across the business as required.

Skills

Positive attitude

Willingness to learn

Communication

Attention to detail

Organisational skills

Numeracy

Tools

Microsoft Word

Excel

Outlook

Job description

Junior Administration & Projects Assistant

Australian Environmental Landscapes – Redbank QLD

Australian Environmental Landscapes (AEL) is looking for a motivated Junior Administration & Projects Assistant to join our Ipswich team.

This is not just a general office administration role.

You will work alongside different areas of our business and gain practical experience in estimating, tendering, project administration, finance and business systems.

We are looking for someone at the beginning of their career who is organised, comfortable with computers and numbers, willing to ask questions and, most importantly, keen to learn.

As your skills and confidence develop, so will the role.

Australian Environmental Landscapes (AEL) is looking for a motivated Junior Administration & Projects Assistant to join our Ipswich team.

This is not just a general office administration role.

You will work alongside different areas of our business and gain practical experience in estimating, tendering, project administration, finance and business systems.

We are looking for someone at the beginning of their career who is organised, comfortable with computers and numbers, willing to ask questions and, most importantly, keen to learn.

As your skills and confidence develop, so will the role.

What you'll be doing

Working with our Estimator, Finance team and Systems & Tender Coordinator, your responsibilities will include:

• Searching tender portals and downloading tender documents, drawings and specifications
• Setting up and organising tender and project documentation
• Assisting our Estimator with simple take-offs, pricing and estimating activities as your skills develop
• Assisting with the compilation and preparation of tender submissions
• Entering and allocating employee hours into the PM software
• Assisting with project and financial administration
• Maintaining accurate electronic records and project documentation
• Assisting with AEL's management systems and compliance documentation
• Supporting employee records and onboarding
• General office administration, phone calls and deliveries
• Providing administrative support across the business as required

What we're looking for

You don't need years of experience. We're more interested in finding someone with the right attitude and aptitude.

You'll ideally have:

• Good computer skills and confidence learning new software
• Good numeracy and an interest in working with figures
• Strong attention to detail
• Good organisational and time-management skills
• Clear written and verbal communication
• Confidence using Microsoft Word, Excel and Outlook
• The ability to follow instructions and established processes
• The confidence to ask questions when you're unsure
• A willingness to work with and learn from different people across the business
• A positive attitude and genuine interest in developing your skills

Previous administration experience would be helpful but isn't essential for the right person.

A current driver's licence would be advantageous.

About AEL

Australian Environmental Landscapes is a Queensland-based environmental rehabilitation and landscape construction company.

Our projects span civil landscape construction, environmental rehabilitation, natural area restoration and ongoing landscape maintenance.

We work with government, civil construction and development clients across South East Queensland and pride ourselves on developing our people while delivering quality environmental and landscape outcomes.

Our values are:

Environment | Community | Excellence

Why join us?

You'll join an established and growing business where you'll be exposed to much more than one small part of administration.

You’ll work directly with experienced people across estimating, projects, finance and business systems and learn how projects move from tender opportunity → estimating → award → delivery → completion.