IT Business Administrator

State Trustees Limited; Melbourne; Hybrid; AUD 60,000 - 85,000; Full time

Benefits offered by this job

Health and wellbeing programs

Flexible working conditions

Education assistance

Purchased leave

Employee assistance program

Reward and recognition program

Free Will preparation

Employee social club

Job summary

State Trustees Limited is seeking an IT Business Administrator to join the Information Services team in Footscray with a hybrid work arrangement. You will support IT procurement, financial administration, vendor coordination and reporting to help drive key technology initiatives.

In this role you will work with colleagues across IT, Finance and Procurement and with external providers. You’ll bring structure to busy environments, manage competing priorities and maintain accurate information to

Qualifications

• Experience in IT administration, procurement or operational support.
• Strong organisational skills with attention to detail and deadlines.
• Clear communication and stakeholder management abilities.

Responsibilities

• Coordinate IT procurement, vendor relationships and invoice processing.
• Support financial administration and reporting for IT initiatives.
• Collaborate with IT, Finance and Procurement teams to keep processes moving.

Skills

IT administration

Procurement

Vendor coordination

Invoice processing

Relationship building

Tools

Microsoft Office

ServiceNow

Procurement systems

Job description

• Footscray location, with flexible, hybrid work arrangement
• Work with internal teams and external providers to support key technology initiatives

About State Trustees

At State Trustees, we support Victorians from all walks of life with their financial and legal affairs, particularly during life's most important and challenging moments. As a Victorian Government-backed organisation, we provide trusted services that help people plan, protect, and manage their affairs with confidence, ensuring peace of mind when it matters most.

About the Role

We're looking for an organised and detail-oriented IT Business Administrator to join our Information Services team. This is an opportunity to work across IT procurement, financial administration, vendor coordination and reporting, helping the team stay organised and focused on delivering key technology initiatives.

You'll work closely with colleagues across IT, Finance and Procurement, as well as external service providers, building relationships and keeping important processes moving. With a mix of coordination, problem-solving and continuous improvement, you'll help ensure the team has the information and support it needs to operate effectively.

What you'll bring

You're someone who enjoys bringing structure to busy environments, keeping information accurate and making sure things get done. You're comfortable managing competing priorities, following up with stakeholders and taking ownership of tasks, while knowing when to seek guidance or elevate an issue.

You'll also bring:

• Experience in IT administration, procurement or operational support.
• Confidence coordinating suppliers, processing invoices and supporting financial administration.
• Strong organisational skills and attention to detail.
• Clear communication skills and the ability to build effective working relationships.
• Proficiency in Microsoft Office and business systems.

Experience with IT assets, software licences, contract administration, procurement systems or ServiceNow would be an advantage.

Employee Benefits

Our people's wellbeing is important, and we are proud to offer the following benefits:

• Health and well-being programs
• Flexible working conditions
• Education assistance
• Purchased leave
• Employee assistance program
• Reward and recognition program
• Free Will preparation
• Employee social club

We recognise the power of diversity and creating an environment where all our people feel they belong and reflect the communities in which we live, work and serve. We care about recruiting the best people, regardless of gender identity, age, ability, sexual orientation or cultural background.