Investor Relations Coordinator

[axr] Recruitment & Search; Sydney; On-site; AUD 70,000 - 110,000; Full time

Job summary

axr Recruitment & Search is seeking an entry-level Investor Relations coordination professional to act as a central hub within a busy IR function. You will support the General Manager and Senior Manager of Investor Relations, ensuring calendars, materials, disclosure and stakeholder coordination run smoothly.

The role focuses on calendar management, materials control, and cross-functional liaison with Legal, Communications, IT and external advisers, with exposure to ASX processes and investor

Qualifications

• 5+ years in coordination, program management, executive support, corporate affairs, capital markets operations or corporate access.
• Experience ideally in a listed company, transaction, professional services or investment banking environment.
• Ability to coordinate multi-stakeholder processes involving senior executives, external advisers, legal counsel, governance stakeholders or investors.
• Strong written communication and document discipline, with the ability to produce executive ready materials and maintain clear version control.
• Strong organisational skills across calendar management, travel, events, workflow tracking, meeting preparation and follow up.
• Familiarity with IR, governance or capital markets tools such as Microsoft 365, IR CRM platforms, share registry systems, market data services or virtual data rooms.
• High discretion and sound judgement, with experience handling confidential or market sensitive information.
• Exposure to technology, infrastructure, energy, AI, data centres or other complex project based sectors is a plus.

Responsibilities

• Coordinate the IR calendar, including results, trading updates, AGMs, investor days, roadshows, conferences and one on one meetings.
• Coordinate travel and logistics for interstate investor meetings and roadshows.
• Support production, version control and sign off tracking for investor materials, ASX announcements, presentations and annual reporting content.
• Work with Legal and Company Secretariat on the disclosure workflow, including tracking drafts, managing comments, running sign off checklists and coordinating ASX release logistics.
• Coordinate investor website updates, webcast logistics and digital investor materials with Communications, Legal, IT and external providers.
• Manage the day to day operation of the investor CRM, including logging interactions, maintaining contact records and preparing reports for management and the Board.
• Coordinate shareholder register monitoring, share registry requests, targeting lists, proxy adviser tracking and analyst coverage records.
• Coordinate with capital markets advisers, legal counsel, PR advisers and share registry providers on process, timelines and deliverables.

Skills

Coordination

Program management

Executive support

Corporate affairs

Capital markets operations

Corporate access

Tools

Microsoft 365

IR CRM platforms

Share registry systems

Job description

Job Brief

This is the ideal entry role into investor relations for someone with strong coordination, executive support or corporate affairs experience. It is a genuine coordination role at the centre of a busy IR function. You will work closely with the General Manager and Senior Manager of Investor Relations, providing the structure and discipline that keeps calendars, materials, disclosure and stakeholder coordination running properly.

About Our Client

Our client is a growing, privately backed business with a lean executive team, currently building out its investor relations function as it scales.

Responsibilities

• Coordinate the IR calendar, including results, trading updates, AGMs, investor days, roadshows, conferences and one on one meetings
• Coordinate travel and logistics for interstate investor meetings and roadshows
• Support production, version control and sign off tracking for investor materials, ASX announcements, presentations and annual reporting content
• Work with Legal and Company Secretariat on the disclosure workflow, including tracking drafts, managing comments, running sign off checklists and coordinating ASX release logistics
• Coordinate investor website updates, webcast logistics and digital investor materials with Communications, Legal, IT and external providers
• Manage the day to day operation of the investor CRM, including logging interactions, maintaining contact records and preparing reports for management and the Board
• Coordinate shareholder register monitoring, share registry requests, targeting lists, proxy adviser tracking and analyst coverage records
• Coordinate with capital markets advisers, legal counsel, PR advisers and share registry providers on process, timelines and deliverables

Requirements

• 5+ years in coordination, program management, executive support, corporate affairs, capital markets operations or corporate access
• Experience ideally gained in a listed company, transaction, professional services or investment banking environment
• Demonstrated ability to coordinate multi stakeholder processes involving senior executives, external advisers, legal counsel, governance stakeholders or investors
• Strong written communication and document discipline, with the ability to produce executive ready materials and maintain clear version control
• Strong organisational skills across calendar management, travel, events, workflow tracking, meeting preparation and follow up
• Familiarity with IR, governance or capital markets tools such as Microsoft 365, IR CRM platforms, share registry systems, market data services or virtual data rooms
• High discretion and sound judgement, with experience handling confidential or market sensitive information Comfort working through unfamiliar tasks where there is no set template
• Exposure to technology, infrastructure, energy, AI, data centres or other complex project based sectors is a plus

What's on Offer

Direct exposure to how investor messaging, disclosure and market engagement come together, working closely with the General Manager and Senior Manager of Investor Relations, with room to grow as the function scales.