Infrastructure Project Administrator: Drive Critical Projects

Pensar Construction Group Pty Ltd; Gold Coast City; On-site; AUD 60,000 - 90,000; Full time

Benefits offered by this job

Health & wellbeing leave days

Additional annual leave

Quarterly recognition awards

Novated leasing

Team events

Employee Assistance Program (EAP)

Job summary

Pensar Construction Group Pty Ltd is actively seeking a solutions-focused Project Administrator to support our electrical infrastructure projects on the Gold Coast. You will maintain project records, manage document control and assist with cost reporting across multiple sites, ensuring timely delivery and compliance.

Ideal candidates bring construction administration experience, relevant qualifications, and strong MS Office skills, with Procore or Aconex valued.

Qualifications

• Experience in project administration or construction administration.
• Strong organisation and ability to manage competing deadlines across multiple projects.
• Clear written and verbal communication with attention to detail.

Responsibilities

• Set up and maintain project folders, registers and records from mobilisation through to closeout.
• Manage document control, including drawings, ITPs, QA records, RFIs, variations and EOTs.
• Track inductions, competencies and site access requirements, addressing gaps early.
• Administer correspondence and transmittals through Procore, Aconex or client platforms.
• Process and code invoices and collate records for progress claims and cost reporting.
• Coordinate subcontractor insurances, compliance records and claim support information.
• Prepare and format reports, meeting minutes and client correspondence for review.
• Organise travel, accommodation, training and meetings for project teams.
• Follow up outstanding documents, warranties and handover deliverables at closeout.

Skills

Project administration

Organisational skills

Communication

Attention to detail

Microsoft Office

Education

Certificate or Diploma in Business Administration or Project Management

Tools

Procore

Aconex

Microsoft Office Suite

Job description

Pensar Construction Group Pty Ltd is actively seeking a solutions-focused Project Administrator to support our electrical infrastructure projects on the Gold Coast. You will maintain project records, manage document control and assist with cost reporting across multiple sites, ensuring timely delivery and compliance.

Ideal candidates bring construction administration experience, relevant qualifications, and strong MS Office skills, with Procore or Aconex valued.