Information Management Officer - Project Support

Work Initiatives; Melbourne; On-site; AUD 65,000 - 85,000; Full time

Job summary

Work Initiatives in Melbourne is seeking an Information Management Officer to support a 12-month contract. The role blends archive management with digitisation projects to move council records online, ensuring accurate capture, indexing, and secure disposal in line with legislative requirements.

You will oversee the full lifecycle of physical and electronic records, driving a transition from legacy storage to a streamlined digital environment.

Qualifications

• Demonstrated experience in archival or corporate records environments.
• Familiarity with public records frameworks and PROV standards.
• Strong attention to detail and communication skills.

Responsibilities

• Coordinate end-to-end appraisal, sentencing, classification, and disposal of physical and electronic Council records.
• Ensure compliance with the Public Records Act 1973 (Vic) and PROV standards, utilising RDAs.
• Lead back-scanning workflows and digitisation projects with metadata accuracy during EDRMS registration.
• Manage secure indexing, physical file retrieval, and data integrity across archive storage facilities.
• Provide responsive support and guidance to internal teams to improve records compliance and searchability.

Skills

Archival records

Recordkeeping

Governance

Tools

Content Manager (EDRMS)

Job description

Information Management Officer - Project Support

Information Management Officer - Project Support

Maroondah City Council has an exciting opportunity for an organised, detail-oriented, and proactive Information Management professional to join our Information Management Team for a 12-month contract.

In this role, you will balance business-as-usual archive management with critical digitisation projects. You will oversee the entire lifecycle of Council’s physical and electronic records, ensuring corporate information is captured, indexed, and safely disposed of in strict accordance with legislative requirements. This role is pivotal in driving our transition from legacy physical storage to a streamlined digital environment.

Key Responsibilities

• Coordinate the end-to-end appraisal, sentencing, classification, and disposal of physical and electronic Council records.
• Ensure rigorous compliance with the Public Records Act 1973 (Vic) and Public Record Office Victoria (PROV) standards, specifically utilising relevant Retention and Disposal Authorities (RDAs).
• Lead back-scanning workflows and digitisation projects, maintaining high-level metadata accuracy and quality assurance during registration into the EDRMS.
• Manage secure indexing, physical file retrieval, and data integrity across on-site and off-site archive storage facilities.
• Provide responsive, customer-focused support and guidance to internal teams to improve organisation-wide records compliance and searchability.

About You

To be successful in this role, you will bring:

• Demonstrated experience working within an archival or corporate records environment (Victorian Local Government experience is highly regarded).
• Hands-on experience with an Electronic Document and Records Management System (EDRMS) such as Content Manager, alongside familiarity with high-volume scanning technologies.
• A sound understanding of statutory frameworks governing public records, particularly PROV standards.
• Exceptional attention to detail, strong communication skills, and the physical capability to safely handle, lift, and move standard archive boxes (up to 15kg) when managing physical collections.

As part of our selection process, you may be required to have pre-employment checks. (Psychometric Assessment, CrimCheck and Working with Children Card - Employee).

For further information please call Shenon Ebert, Information Management Team Leader on Tel: [phone].

Closing Date: Sunday 15 November 2026

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