Impactful Office & Admin Manager (Part-Time)

The Rural Foundation Ltd; Ballarat; Hybrid; AUD 28,000 - 42,000; Part time

Job summary

Youthrive Victoria, operating as The Rural Foundation Ltd, invites applications for the part-time Office & Administration Manager based in Ballarat. The role supports the CEO and senior team, coordinates admin for programs, grants, and governance, and manages data systems.

Flexible 15–25 hours weekly with some in-office attendance, and some work-from-home negotiable. You bring strong IT, organisation, stakeholder communication, and experience in not-for-profit administration.

Qualifications

• Strong IT skills including Microsoft Office and Xero.
• Demonstrated organisational and time management skills.
• Understanding online grant applications, reporting and grant budget preparation and acquittal.
• Experience in data management and reporting.
• Understanding of strategic planning including Theory of Change is desirable.
• Strong communication skills, both written and verbal.
• Ability to lead and work in a team environment as well as independently.
• Ability to multitask while maintaining attention to detail.
• Ability to build strong relationships with external and internal stakeholders.
• Commitment to working for a rural community-focused for-purpose organisation.

Responsibilities

• Administrate the Youthrive Victoria office and support administrative aspects of programs.
• Provide executive and board support.
• Liaise with external providers and supporters.
• Provide administrative support for Youthrive Victoria and partner events.
• Maintain the policy and procedure manual and associated documents.
• Assist with grants administration, tracking and acquittals, including KPIs.
• Provide administrative support to the Scholarships team.
• Support the CEO with reporting and donor communications.
• Assist in risk management and board papers preparation.
• Oversee data management and reporting with CEO support.

Skills

IT skills

Microsoft Office

Xero

Data management

Organisational skills

Time management

Communication

Team leadership

Multitasking

Stakeholder relationships

Tools

Chilli DB

Office software

Job description

Youthrive Victoria, operating as The Rural Foundation Ltd, invites applications for the part-time Office & Administration Manager based in Ballarat. The role supports the CEO and senior team, coordinates admin for programs, grants, and governance, and manages data systems.

Flexible 15–25 hours weekly with some in-office attendance, and some work-from-home negotiable. You bring strong IT, organisation, stakeholder communication, and experience in not-for-profit administration.