ICT Contracts & Procurement Officer

Department of Education and Training of Australia; Canberra; On-site; AUD 101,000 - 124,000; Full time

Job summary

The Department of Education and Training of Australia is seeking an ICT Procurement & Contracts Officer to independently enable ICT procurement and contract management decisions.

Duties include delivering BAU procurement functions, drafting artefacts, supporting evaluations, providing probity advice, and ensuring CPR compliance. Weekly reporting and governance documentation are also required as part of the role, based in Canberra, ACT.

Qualifications

• Australian citizen as required by the Public Service Act 1999.
• Ability to obtain and maintain the required security clearance.
• Ability to work in Canberra, ACT.

Responsibilities

• Delivering day-to-day BAU ICT procurement and contract management functions, including drafting procurement artefacts (contracts, statements of requirements, procurement plans, evaluation reports).
• Participating and supporting evaluation activities and providing impartial procurement and probity advice.
• Ensuring activities are compliant with the CPRs, legislations, internal rules and best practice.
• Reporting weekly and ad hoc on CPT's and ICT Division's activities.
• Coordinating and maintaining governance records for critical procurement outcomes and supplier performance.
• Managing the APS5 role and supporting their development and team contribution.
• Managing procurement and contract queries and escalating issues.
• Developing and maintaining strong working relationships with a range of stakeholders.

Job description

• Business Enabling Services Group / ICT (BES) Division / ICT Business, Strategy & Governance (BES/ICTD) Branch
• APS 6 ($101,355 - $123,702) | Ongoing & Non-ongoing | Full-time
• Canberra, ACT

ABOUT THE TEAM

The ICT Business, Strategy & Governance Section, within the ICT Division, includes the functions of ICT Enterprise Architecture, ICT Planning and Strategy, ICT Financial Reporting, ICT Project Management Office and the ICT Contracts and Procurement Team (CPT). The CPT provides procurement expertise and delivers centrally managed procurement for all ICT and ICT labour hire requirements, as well as enabling high-quality contract management practices through its centralised responsibilities to support the Department’s key strategic ICT outcomes.

ABOUT THE OPPORTUNITY

The ICT Procurement & Contracts Officer must independently enable ICT procurement and contract management decisions, through frequent engagement, reporting and providing customised policy advice to deliver high-quality outcomes. Duties will include:

• Delivering day-to-day Business As Usual (BAU) ICT procurement and contract management functions, including:
  • Drafting procurement artefacts (contracts, statement of requirements, procurement plans, evaluation reports, etc.)
  • Participating and supporting evaluation activities,
  • Providing impartial and evidence-based procurement and probity advice,
  • Ensuring activities are compliant with the Commonwealth Procurement Rules (CPRs), legislations, internal business rules and best practice;
• Reporting weekly and ad hoc of CPT's and/or ICT Division's ongoing activities;
• Coordinating and maintaining necessary governance records to ensure in depth coverage of critical procurement outcomes and subsequent Supplier performance;
• Managing the APS5 role, including supporting their development and overall team contribution;
• Managing procurement and contract queries and escalating issues; and
• Developing and maintaining strong working relationships with a range of stakeholders.

DETAILED VACANCY INFORMATION

For detailed information about this role, including the job specific capabilities, please refer to the downloadable vacancy pack, which can be accessed by clicking the hyperlink at the bottom of this page.

ELIGIBILITY ADVICE & CANDIDATE NOTES

• Under section 22(8) of the Public Service Act 1999, employees must be Australian citizens to be employed in the Australian Public Service (APS) unless the Agency Head has agreed otherwise, in writing.
• Successful applicants will be required to undergo the process to obtain and maintain, or continue to hold the required security clearance level for the role as indicated in the downloadable job pack. All Finance staff are required to have a minimum baseline security clearance prior to commencement.
• This role is being advertised as both ongoing and non-ongoing. Roles may be offered as either ongoing or non-ongoing subject to operational requirements. Where a non-ongoing position is offered, the role will be filled for a specified term of up to 12 months. Specified term vacancies may be extended up to a maximum period of 18 months.
• We encourage and welcome applications from Aboriginal and Torres Strait Islander peoples, people with Disability, LGBTQI+ people, people from culturally and linguistically diverse backgrounds and mature aged people.

CONTACT INFORMATION

• For specific questions relating to this job vacancy (including requests for adjustments), please refer to the details on the contact officer located in the downloadable job pack.
• We can provide adjustments, including alternate formats of the application form, to the recruitment process for candidates including individuals with disability. If you require an adjustment to be made during the recruitment process (including alternate formats or have an enquiry about the support provided, please contact the Recruitment team via [e-mail] or call [phone] between 8:30am - 5:00pm AEST Monday to Friday.
• For questions relating to the online lodgement of your application, please email the Recruitment team via [e-mail] or call [phone] between 8:30am - 5:00pm AEST Monday to Friday.