ICT Contracts & Procurement Officer

Department of Finance; Canberra; On-site; AUD 90,000 - 110,000; Full time

Job summary

The Department of Finance in Canberra is seeking an ICT Procurement & Contracts Officer to enable procurement decisions and contract management within the CPT. The role involves drafting artefacts, supporting evaluations, and ensuring CPR compliance while reporting progress and maintaining governance records.

The ideal candidate will work autonomously in a small, experienced team, providing strategic advice on ICT procurement and contract management, and building strong stakeholder relationships

Qualifications

• Demonstrated experience with the Commonwealth Procurement Rules (CPRs).
• Proven procurement and contract management experience.
• Ability to deliver impartial, evidence-based procurement advice.
• Strong stakeholder engagement and communication skills.

Responsibilities

• Deliver day-to-day BAU ICT procurement and contract management.
• Draft procurement artefacts and support evaluation activities.
• Provide impartial procurement and probity advice.
• Ensure compliance with CPRs and internal rules.
• Report on CPT and ICT Division activities weekly.
• Maintain governance records and supplier performance data.
• Support APS5 development and team contribution.
• Manage procurement queries and escalate issues.
• Build strong relationships with stakeholders.

Skills

Procurement management

Contract management

Policy advice

Stakeholder management

Analytical thinking

Communication skills

Job description

The ICT Business, Strategy & Governance Section, within the ICT Division, includes the functions of ICT Enterprise Architecture, ICT Planning and Strategy, ICT Financial Reporting, ICT Project Management Office and the ICT Contracts and Procurement Team (CPT).

The CPT provides procurement expertise and delivers centrally managed procurement for all ICT and ICT labour hire requirements, as well as enabling high-quality contract management practices through its centralised responsibilities to support the Department’s key strategic ICT outcomes.

THE OPPORTUNITY

The ICT Procurement & Contracts Officer must independently enable ICT procurement and contract management decisions, through frequent engagement, reporting and providing customised policy advice to deliver high-quality outcomes. Duties will include:

• Delivering day-to-day Business As Usual (BAU) ICT procurement and contract management functions, including:
  • Drafting procurement artefacts (contracts, statement of requirements, procurement plans, evaluation reports, etc.)
  • Participating and supporting evaluation activities.
  • Providing impartial and evidence-based procurement and probity advice.
  • Ensuring activities are compliant with the Commonwealth Procurement Rules (CPRs), legislations, internal business rules and best practice.
• Reporting weekly and ad hoc of CPT’s and/or ICT Division’s ongoing activities.
• Coordinating and maintaining necessary governance records to ensure in depth coverage of critical procurement outcomes and subsequent Supplier performance.
• Managing the APS5 role, including supporting their development and overall team contribution.
• Managing procurement and contract queries and escalating issues.
• Developing and maintaining strong working relationships with a range of stakeholders.

OUR IDEAL CANDIDATE

The ideal candidate will possess a high level of autonomy whilst working collaboratively in a small and experienced team, in addition to providing strategic advice and support on a range of ICT procurement and contract management activities across the Division. Candidates should be enthusiastic, proactive, and a proficient procurement and contracts practitioner who thrives while working in an agile ICT environment. The following experience will be highly regarded:

• Demonstrated experience with the Commonwealth Procurement Rules (CPRs);
• Demonstrated experience with procurement and contract management.
• Demonstrated time management skills to deliver timely results and manage priorities in a technically complex and dynamic industry.
• Excellent communication skills, verbal and written for a diverse range of audiences including senior executives.
• Excellent stakeholder management skills with an ability to collaborate and influence at senior levels.
• Critical analysis in unique situations and the provision of evidence-based advice.
• Collaboration within a small team and internal/external stakeholders, to achieve results.

ABOUT THE TEAM

The ICT Business, Strategy & Governance Section, within the ICT Division, includes the functions of ICT Enterprise Architecture, ICT Planning and Strategy, ICT Financial Reporting, ICT Project Management Office and the ICT Contracts and Procurement Team (CPT).

The CPT provides procurement expertise and delivers centrally managed procurement for all ICT and ICT labour hire requirements, as well as enabling high-quality contract management practices through its centralised responsibilities to support the Department’s key strategic ICT outcomes.

THE OPPORTUNITY

The ICT Procurement & Contracts Officer must independently enable ICT procurement and contract management decisions, through frequent engagement, reporting and providing customised policy advice to deliver high-quality outcomes. Duties will include:

• Delivering day-to-day Business As Usual (BAU) ICT procurement and contract management functions, including:
  • Drafting procurement artefacts (contracts, statement of requirements, procurement plans, evaluation reports, etc.)
  • Participating and supporting evaluation activities.
  • Providing impartial and evidence-based procurement and probity advice.
  • Ensuring activities are compliant with the Commonwealth Procurement Rules (CPRs), legislations, internal business rules and best practice.
• Reporting weekly and ad hoc of CPT’s and/or ICT Division’s ongoing activities.
• Coordinating and maintaining necessary governance records to ensure in depth coverage of critical procurement outcomes and subsequent Supplier performance.
• Managing the APS5 role, including supporting their development and overall team contribution.
• Managing procurement and contract queries and escalating issues.
• Developing and maintaining strong working relationships with a range of stakeholders.

OUR IDEAL CANDIDATE

The ideal candidate will possess a high level of autonomy whilst working collaboratively in a small and experienced team, in addition to providing strategic advice and support on a range of ICT procurement and contract management activities across the Division. Candidates should be enthusiastic, proactive, and a proficient procurement and contracts practitioner who thrives while working in an agile ICT environment. The following experience will be highly regarded:

• Demonstrated experience with the Commonwealth Procurement Rules (CPRs);
• Demonstrated experience with procurement and contract management.
• Demonstrated time management skills to deliver timely results and manage priorities in a technically complex and dynamic industry.
• Excellent communication skills, verbal and written for a diverse range of audiences including senior executives.
• Excellent stakeholder management skills with an ability to collaborate and influence at senior levels.
• Critical analysis in unique situations and the provision of evidence-based advice.
• Collaboration within a small team and internal/external stakeholders, to achieve results.

FINANCE PEOPLE CAPABILITY FRAMEWORK AND JOB SPECIFIC CAPABILITIES

In addition to the broader capabilities outlined in the Finance People Capability Framework, Finance is seeking candidates who possess the following job specific skills and attributes aligned to our core capabilities:

Lead

• Manage a complex workload effectively, take responsibility and supervise priorities.
• Demonstrate sound judgement to identify issues, and give well-argued advice by being honest, transparent and accountable.

Collaborate

• Use various forms of communications to liaise with stakeholders on complex matters.
• A team player who collaborates well and actively develops advantageous relationships.

Achieve

• Strong attention to detail and accuracy to influence the appropriate team outcomes.
• Show initiative in order to meet deadlines and complete work to a high standard.

Think

• Well-developed written and verbal communication skills with the ability to communicate technical information in plain English for a diverse audience.
• Sound problem solving skills, using technology tools to create more efficient systems and processes.
• A flexible person with the ability to adapt to changing organisational needs.

Learn

• Recognise changing needs to continue improving the team’s output, responding quickly and constructively.
• A results-oriented person who meets deadlines and quality standards.

Know

• Can demonstrate the skills and experience that is required to undertake the job.

Eligibility

ELIGIBILITY INFORMATION

• Under section 22(8) of the Public Service Act 1999, employees must be Australian citizens to be employed in the Australian Public Service (APS) unless the Agency Head has agreed otherwise, in writing.
• Successful applicants will be required to undergo the process to obtain and maintain, or continue to hold the required security clearance level for the role as indicated. All Finance staff are required to have a minimum baseline security clearance prior to commencement.
• RecruitAbility applies to this vacancy. Under the RecruitAbility scheme, you will be invited to participate in further assessment activities for the vacancy if you choose to opt-in to the scheme, declare you have a disability and meet the minimum requirements for the vacancy. All requests for reasonable adjustments will be considered and managed in consultation with you. Further information can be found at https://www.apsc.gov.au/recruitability.
• This role is being advertised as both ongoing and non-ongoing. A position may be offered as ongoing or non-ongoing subject to operational requirements. Where a non-ongoing position is offered, the role will be filled for a specified term

Getting to know the Department of Finance

As a central agency of the Australian Government, the Department of Finance (Finance) plays an important role in assisting government across a wide range of policy areas to ensure its outcomes are met.Finance supports the government's ongoing priorities through the Budget process and fosters leading practice through the public sector resource management, governance and accountability frameworks. Finance plays a leading role in advising the government on many of its strategic priorities. We do this through our professional and considered approach to providing advice, developing policy, delivering services and engaging with our clients and stakeholders.Finance's key areas of focus are:- Budget- Business Enabling Services- Commercial- Governance and Resource Management