Hybrid Trust Accounts & Receivable Specialist

Maddocks; Melbourne; Hybrid; AUD 65,000 - 85,000; Full time

Benefits offered by this job

Hybrid work model

Up to 20 weeks paid parental leave

Health insurance

Salary continuance insurance

Employee Assistance Program

Wellbeing programs

Job summary

Maddocks is seeking a Trust Accounts Receivable Officer to join our Finance team in Melbourne on a 14-month contract. The role focuses on trust receipting, allocation and administration of funds across the firm’s trust and operating accounts.

You will ensure timely processing of trust receipts, allocate funds to the correct client/matter, and assist with trust account administration and reconciliations, working in a collaborative hybrid setup.

Qualifications

• Experience in trust accounting, accounts receivable, banking or transactional finance.
• Strong numerical skills and excellent attention to detail.
• Ability to manage competing priorities and meet deadlines.
• Confidence communicating with internal and external stakeholders while maintaining confidentiality.
• Strong Microsoft Word and Excel skills.
• Experience using a practice management system such as Aderant Expert, or ability to learn new systems quickly.

Responsibilities

• Take primary responsibility for day-to-day processing and allocation of trust receipts, ensuring funds are recorded accurately and promptly.
• Identify and allocate incoming trust funds to the appropriate client and matter.
• Investigate unidentified, incorrectly referenced or unallocated trust receipts and liaise with stakeholders to resolve items.
• Maintain accurate records and supporting documentation relating to trust transactions.
• Assist with administration of trust accounts and controlled monies.
• Manage trust-related transactions associated with PEXA settlements as required.
• Assist with review and reconciliation of trust balances and investigate discrepancies.
• Identify and escalate discrepancies or potential trust accounting issues.
• Respond to queries in a timely manner.
• Perform daily reconciliations for the Trust bank account.

Skills

Trust accounting

Accounts receivable

Banking/financial transactions

Numerical skills

Attention to detail

Stakeholder communication

MS Word

MS Excel

Aderant Expert

Tools

Aderant Expert

Job description

Maddocks is seeking a Trust Accounts Receivable Officer to join our Finance team in Melbourne on a 14-month contract. The role focuses on trust receipting, allocation and administration of funds across the firm’s trust and operating accounts.

You will ensure timely processing of trust receipts, allocate funds to the correct client/matter, and assist with trust account administration and reconciliations, working in a collaborative hybrid setup.