Trust Accounts Receivable Officer

Maddocks; Melbourne; Hybrid; AUD 65,000 - 85,000; Full time

Benefits offered by this job

Hybrid work model

Up to 20 weeks paid parental leave

Health insurance

Salary continuance insurance

Employee Assistance Program

Wellbeing programs

Job summary

Maddocks is seeking a Trust Accounts Receivable Officer to join our Finance team in Melbourne on a 14-month contract. The role focuses on trust receipting, allocation and administration of funds across the firm’s trust and operating accounts.

You will ensure timely processing of trust receipts, allocate funds to the correct client/matter, and assist with trust account administration and reconciliations, working in a collaborative hybrid setup.

Qualifications

• Experience in trust accounting, accounts receivable, banking or transactional finance.
• Strong numerical skills and excellent attention to detail.
• Ability to manage competing priorities and meet deadlines.
• Confidence communicating with internal and external stakeholders while maintaining confidentiality.
• Strong Microsoft Word and Excel skills.
• Experience using a practice management system such as Aderant Expert, or ability to learn new systems quickly.

Responsibilities

• Take primary responsibility for day-to-day processing and allocation of trust receipts, ensuring funds are recorded accurately and promptly.
• Identify and allocate incoming trust funds to the appropriate client and matter.
• Investigate unidentified, incorrectly referenced or unallocated trust receipts and liaise with stakeholders to resolve items.
• Maintain accurate records and supporting documentation relating to trust transactions.
• Assist with administration of trust accounts and controlled monies.
• Manage trust-related transactions associated with PEXA settlements as required.
• Assist with review and reconciliation of trust balances and investigate discrepancies.
• Identify and escalate discrepancies or potential trust accounting issues.
• Respond to queries in a timely manner.
• Perform daily reconciliations for the Trust bank account.

Skills

Trust accounting

Accounts receivable

Banking/financial transactions

Numerical skills

Attention to detail

Stakeholder communication

MS Word

MS Excel

Aderant Expert

Tools

Aderant Expert

Job description

We are a modern Australian law firm with a leading reputation.We focus on exceptional service, operational excellence and beingat the forefront of employee experience. We work closely withAustralian and international businesses, organisations andgovernments.

About the role

We are seeking a Trust Accounts ReceivableOfficer to join our Finance team on a 14-monthcontract.

This role will be responsible for the accurate and timely receipting, allocation and administration of funds received intothe firm’s trust and operating bank accounts, with a strong focuson trust receipting and trust accountadministration.

In this role, you will:

• Take primary responsibility for the day-to-day processingand allocation of trust receipts, ensuring funds are recordedaccurately and promptly.
• Identify and allocate incoming trust funds to theappropriate client and matter.
• Investigate unidentified, incorrectly referenced, orunallocated trust receipts and liaise with relevantstakeholders to resolve outstanding items.
• Maintain accurate records and supporting documentationrelating to trust transactions.
• Assist with the administration of trust accounts andcontrolled monies.
• Manage trust-related transactions associated with PEXAsettlements as required.
• Assist with the review and reconciliation of trust balancesand investigate outstanding or unusual items.
• Identify and promptly escalation discrepancies, errors orpotential trust accounting issues.
• Respond to queries in a timely manner.
• Perform daily reconciliations for the Trust bankaccount.

About you

You are a motivated and detail-oriented finance professional whotakes pride in accuracy and enjoys working in a collaborative teamenvironment. You will ideally bring:

• Previous experience in trust accounting, accountsreceivable, banking or a transactional Financerole.
• Strong numerical skills and excellent attention todetail.
• The ability to manage competing priorities and workeffectively to deadlines.
• Confidence communicating with internal and externalstakeholders while maintaining confidentiality.
• Strong Microsoft Word and Excel skills.
• Experience using a practice management system such asAderant Expert, or the ability to learn newsystems quickly.
• A collaborative and team-oriented approach.

Maddocks is simply a great place to do great work. We foster aculture of collaboration, learning and engagement where you willexperience:

• A diverse and inclusive workplace: We have beennamed an employer of Choice for Gender Equality by the WorkforceGender Equality Agency (WGEA) every year since 2004 along withbeing named a Silver Employer at the Australian Workplace EqualityIndex's 2024 LGBTQ Inclusion Awards. We promote diversityinternally through our MaddocksGender Equality Network, MaddocksCALD, Maddocks Disability Inclusion and Maddocks Pride groups.
• Career Development: Learn and develop throughstructured learning and development programs at each stage of yourcareer and study support programs.
• Community involvement: give back to thecommunities in which we operate through our thriving pro bono andgrants programs and staff volunteering initiatives.
• Work flexibly: work in a hybrid way with partof your week in the office and support to set up your homeoffice.
• Wellbeing & Benefits: access to up to 20 weekspaid parental leave, discounted gym memberships & health insurance,salary continuance insurance, Employee Assistance Program andparents and carers wellbeing programs.

Our people are our greatest advocates and we believe this is aresult of our inclusive culture and focus on complex andinteresting work.

To be eligible for this role you must be legally permittedto work in Australia. Please note that unsolicited applicationsfrom agencies will not be considered at this time.

As part of our commitment to protecting your privacy, yourapplication information will onlybe retained for a period of24 months after the submission of yourapplication. After this period, your Maddocks job seeker profilewill remain active, however all application details will be perseverently deleted from Big Red Sky. Should you wish to deleteyour job seeker profile, you can do so in your account settings(under the 'Change Login' menu option).

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