Hybrid Project & Administrative Support Specialist

Hka; Sydney; Hybrid; AUD 60,000 - 80,000; Full time

Benefits offered by this job

Hybrid working arrangements

Job summary

HKA is seeking a talented Business Support Administrator to join our Asia Pacific team on a 12-month fixed-term contract. In this hybrid role, you will partner with business leaders to provide proactive support and help keep operations running smoothly, with a three-day-per-week presence in our Sydney office.

You will manage a shared inbox, handle project administration, support service lines, assist with invoices and expenses, coordinate inductions and travel, and ensure our facilities and

Qualifications

• Experience in a fast-paced administrative role.
• Ability to work independently and in a team.
• Experience in a professional services or corporate environment.
• Strong organisational and prioritisation skills.
• Calm, positive approach with a sense of humour.
• Proficiency in MS Office Suite (Word/Excel).

Responsibilities

• Manage a shared inbox, prioritise and own assigned tasks.
• Provide project administration support, including conflict checks and project setup.
• Support service line teams with document prep, reporting, meetings and CRM maintenance.
• Assist with client invoices, aged debts, timesheets and expense claims.
• Support facilities management and liaise with Building Management.
• Create, format and maintain documents including CVs, proposals and reports.
• Coordinate new starter inductions, leave records and travel requests.
• Provide office support: answer calls, greet visitors, schedule meetings and manage supplies.
• Contribute to a positive, collaborative team culture and connect with colleagues.

Skills

Administrative experience

Fast-paced environment

Organisational skills

Communication skills

Customer service mindset

Team collaboration

Tools

Microsoft Word

Microsoft Excel

Job description

HKA is seeking a talented Business Support Administrator to join our Asia Pacific team on a 12-month fixed-term contract. In this hybrid role, you will partner with business leaders to provide proactive support and help keep operations running smoothly, with a three-day-per-week presence in our Sydney office.

You will manage a shared inbox, handle project administration, support service lines, assist with invoices and expenses, coordinate inductions and travel, and ensure our facilities and