Hybrid Operations & Scheduling Coordinator

Tasman Asset Management Services; Cockburn; Hybrid; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Hybrid working arrangement

Career development opportunities

Secure long-term employment

Job summary

Tasman Asset Management Services (TAMS) is seeking a highly organised Operations Support Administrator to coordinate our field operations, support crews and help deliver a high standard of service to clients. This role will manage schedules, documentation, procurement tasks and support project delivery with attention to detail.

In a hybrid working environment, you’ll liaise with technicians, subcontractors and suppliers, maintain records in Simpro/SharePoint and contribute to continuous

Qualifications

• Previous experience in administration, scheduling or project coordination.
• Strong organisational and time-management skills.
• Ability to manage multiple priorities concurrently.
• Excellent communication and a customer-focused attitude.
• Experience with scheduling software such as Simpro, AroFlo, Pronto or similar.
• Proficiency with Microsoft Office.

Responsibilities

• Coordinate and schedule technicians, apprentices and subcontractors.
• Monitor job progress and assist with allocation and workload planning.
• Maintain accurate records in Simpro, SharePoint and client portals.
• Raise purchase orders, process job updates and support invoicing.
• Assist with project administration including variations, progress claims and cost tracking.
• Support compliance requirements including inductions, training records and contractor documentation.
• Liaise with clients, suppliers and field personnel to ensure smooth job delivery.
• Contribute to continuous improvement initiatives and operational reporting.

Skills

Organization

Time management

Multiple priorities

Communication

Customer focus

Tools

Simpro

AroFlo

Pronto

Microsoft Office

Job description

Tasman Asset Management Services (TAMS) is seeking a highly organised Operations Support Administrator to coordinate our field operations, support crews and help deliver a high standard of service to clients. This role will manage schedules, documentation, procurement tasks and support project delivery with attention to detail.

In a hybrid working environment, you’ll liaise with technicians, subcontractors and suppliers, maintain records in Simpro/SharePoint and contribute to continuous