Hybrid Fleet Maintenance Admin

Team Global Express Pty Ltd; Brisbane; On-site; AUD 55,000 - 70,000; Full time

Benefits offered by this job

Competitive salary above industryStand

Upskilling, training, mentoring

Flexible work, including work fromhome

Inclusive parental leave policy

Peer recognition awards

Job summary

Team Global Express Pty Ltd is seeking a Maintenance Administration Officer to join the team at Larapinta (Brisbane) on a permanent full-time basis. You will support maintenance operations with accurate records, work orders and reporting while collaborating with management, supervisors and workshop staff.

You will manage daily admin tasks, handle calls, record labour hours, process third‑party maintenance tasks and ensure compliance with safety procedures.

Qualifications

• Experience in transport, logistics or fleet maintenance.
• Strong written and verbal communication with colleagues and stakeholders.
• Excellent attention to detail and record-keeping.
• Strong organisational and time management skills to meet deadlines.
• Proficiency with data entry and admin processes, experience using UNIBIS or similar CMMS.
• Proactive, team-oriented attitude; able to work independently in a fast-paced environment.
• Commitment to honesty, integrity and accountability in all tasks.
• Commitment to workplace health and safety, including reporting hazards.

Responsibilities

• Provide general administrative support for vehicle maintenance and workshop activities.
• Answer calls, handle enquiries and relay messages to relevant team members.
• Process workshop labour hours against work orders and record information accurately.
• Handle admin requirements for third-party maintenance and capture in maintenance systems.
• Process service tasks and receipting orders including inventory and other orders.
• Ensure daily, weekly and monthly reporting requirements are completed on time.
• Ensure major expenditure receives appropriate approval before purchases.
• Maintain high accuracy, efficiency and urgency in administrative duties and workshop support.
• Follow WHS procedures and report hazards or incidents.

Skills

Transport/logistics experience

Written and verbal communication

Attention to detail

Organisational & time management

Data entry / admin processes

UNIBIS / CMMS experience

Team-oriented / independent

Honesty, integrity & accountability

Health and safety awareness

Tools

UNIBIS or maintenance CMMS

Job description

Team Global Express Pty Ltd is seeking a Maintenance Administration Officer to join the team at Larapinta (Brisbane) on a permanent full-time basis. You will support maintenance operations with accurate records, work orders and reporting while collaborating with management, supervisors and workshop staff.

You will manage daily admin tasks, handle calls, record labour hours, process third‑party maintenance tasks and ensure compliance with safety procedures.