Brisbane Fleet Maintenance Admin Specialist

Team Global Express; Brisbane; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive salary

Career development

Perks & discounts

Parental leave

Peer recognition

Job summary

Team Global Express is seeking a Maintenance Administration Officer at our Larapinta, Brisbane workshop. This full-time role supports vehicle maintenance operations, ensuring accurate admin, work orders and records are processed on time.

You will handle phone inquiries, log labour hours, coordinate third-party maintenance, manage maintenance systems, and produce routine reports while upholding safety standards. A keen eye for detail and teamwork are essential.

Qualifications

• Experience within transport, logistics, fleet maintenance or similar.
• Strong written and verbal communication with a professional and cooperative approach to dealing with colleagues and other stakeholders.
• Excellent attention to detail and the ability to maintain accurate records and process information efficiently.
• Strong organisational and time management skills; prioritise competing tasks and meet deadlines.
• Proficiency in data entry and maintenance systems like UNIBIS.
• A proactive, team-oriented attitude, with the ability to work independently and collaboratively in a fast-paced environment.
• A high level of honesty, integrity and accountability, with a commitment to delivering quality work.
• A strong commitment to workplace health and safety, including following procedures and reporting hazards and incidents.

Responsibilities

• Providing general administrative support to assist with the day-to-day operation of vehicle maintenance and workshop activities.
• Answering incoming telephone calls, handling inquiries, directing calls appropriately and relaying messages to relevant team members.
• Processing workshop labour hours against work orders and ensuring information is accurately recorded.
• Processing administrative requirements for third-party maintenance and ensuring relevant information is captured in the appropriate maintenance systems.
• Processing service tasks and receipting orders including third-party maintenance, inventory and other operational orders.
• Ensuring daily, weekly and monthly reporting requirements and data submissions are completed accurately and within established deadlines.
• Ensuring major expenditure receives the appropriate approval before purchases are made.
• Maintaining a high standard of accuracy, efficiency and urgency when completing administrative tasks and supporting workshop requirements.
• Following workplace health and safety procedures, reporting hazards and/or incidents, and contributing to safety improvement initiatives.

Skills

Data entry

Communication skills

Organisational skills

Maintenance systems experience

Tools

UNIBIS

Job description

Team Global Express is seeking a Maintenance Administration Officer at our Larapinta, Brisbane workshop. This full-time role supports vehicle maintenance operations, ensuring accurate admin, work orders and records are processed on time.

You will handle phone inquiries, log labour hours, coordinate third-party maintenance, manage maintenance systems, and produce routine reports while upholding safety standards. A keen eye for detail and teamwork are essential.