Hybrid Executive Admin Officer: Climate & Environment

NSW Department of Climate Change, Energy, the Environment and Water; City of Parramatta; Hybrid; AUD 103,000 - 114,000; Full time

Job summary

The NSW Department of Climate Change, Energy, the Environment and Water is seeking an Executive Administration Officer in Parramatta. This full-time role supports senior leaders with executive, business and financial tasks while coordinating meetings, agendas, minutes and events.

You will handle expenditure tracking, budget reporting and governance activities in a fast-paced, hybrid work setting. Strong communication and confidentiality are essential.

Qualifications

• Proven experience providing executive, business or administrative support in a complex environment.
• Strong organisational skills and ability to manage multiple priorities and deadlines.
• Experience in financial administration and record management.
• Ability to coordinate meetings, events and engagements with stakeholders.
• Excellent written and verbal communication, including minute-taking.
• Attention to confidentiality and discretion.
• Strong stakeholder management and relationship-building.
• Proficiency in Microsoft Office and business systems (e.g., ASANA).

Responsibilities

• Provide high-quality executive, business, financial, governance and event support to senior leaders.
• Coordinate meetings, prepare agendas and minutes, maintain action registers and monitor deliverables.
• Manage financial administration including purchase orders, invoice processing, expenditure tracking and budget reporting.
• Support governance activities and staff events within a service-focused team.
• Collaborate with stakeholders to deliver strategic and operational priorities.

Skills

Executive support

Organisational skills

Financial administration

Meetings coordination

Communication skills

Attention to detail

Stakeholder management

Microsoft Office

Asana

Fast-paced environment

Education

Tertiary qualifications

Tools

Microsoft Office

Asana

Job description

The NSW Department of Climate Change, Energy, the Environment and Water is seeking an Executive Administration Officer in Parramatta. This full-time role supports senior leaders with executive, business and financial tasks while coordinating meetings, agendas, minutes and events.

You will handle expenditure tracking, budget reporting and governance activities in a fast-paced, hybrid work setting. Strong communication and confidentiality are essential.