Human Resources Coordinator - 12Mth Contract (Sydney Or Melbourne) – Top Tier Law Firm

Mallesons Stephen Jaques; Sydney; Presencial; AUD 80.000 - 100.000; Tempo integral

Resumo da vaga

Mallesons Stephen Jaques is seeking an HR Coordinator on a 12-month contract, based in Sydney or Melbourne. The role spans the full employee lifecycle, with rotation across stages and a focus on HR administration, processes and employee experiences.

You will join the national People & Development team, supporting human resources across projects, reporting and HRIS updates, with strong opportunities to develop advisory and partnering capabilities.

Qualificações

• Experience in an administrative role within legal, professional services or HR.
• Proficient with Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Strong organisational skills with attention to detail.
• Professional communication and stakeholder management.
• HR qualifications or related field with HRIS knowledge is advantageous.
• Experience with HRIS or LMS systems is highly regarded.

Responsabilidades

• HR Administration: manage lifecycle processes (onboarding, changes, offboarding).
• Maintain HRIS records, documentation, and reporting.
• Support payroll coordination and data accuracy.
• Manage HR inbox and respond to queries.
• HR Projects & Coordination: support performance and remuneration reviews; coordinate initiatives and training.
• Prepare reports and maintain HR policies and intranet.
• Learning & Development: coordinate training bookings and records; support internal programmes.

Conhecimentos

HR coordination experience

Australian employment law

Confict management

Communication skills

Attention to detail

HRIS/LMS experience

Formação

HR qualifications or related field

Ferramentas

Workday

Jira

Descrição da vaga

• What Human Resources Coordinator 12mth Contrac...

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Human Resources Coordinator - 12mth Contract (Sydney or Melbourne) – Top tier law firm

• If you are early in your HR career, looking to build broad, hands‑on experience in a professional environment, this is a great opportunity to develop your capability across the full employee lifecycle.
• As part of our newly designed HR model, you’ll specialise in different stages of the employee lifecycle before rotating into new areas, building experience across people queries, processes and employee experiences. This 12‑month contract provides a strong foundation for a broad HR career and prepares you to progress into more complex advisory and partnering opportunities.

Who are we?

We are Mallesons. The top‑tier independent firm from Australia, a full‑service firm trusted on the most complex and consequential matters across our region and around the world. We’ve been part of Australia’s story for almost 200 years and acknowledge Aboriginal and Torres Strait Islander peoples as the traditional owners and custodians of these lands and waters.

Our independence gives us the flexibility to combine our extensive top tier full‑service capability with the best advisers in every market. With deep expertise, collective judgment and genuine collaboration, we cut through complexity so our clients can move forward with confidence and make more happen.

With flexibility to be based in the Sydney or Melbourne CBD office, as part of the wider national People & Development (P&D) team, you will join the P&D Hub. The P&D Hub is the firm’s central, single source of truth for P&D services. It brings together our core processes and supports the full employee lifecycle.

Our P&D Coordinators operate as a single, connected cohort ensuring a consistent and high‑quality service across the firm. Our Coordinators are intentionally aligned to the stages of the employee lifecycle, enabling a deeper understanding of movements impacting our people, having a constant focus on continuous improvement and providing opportunities for stretch and building deep relationships.

Reporting to the Senior P&D Projects Manager, and working very closely with the People Advisory and Strategy team, key responsibilities will include:

• Allocation to an employee lifecycle process on a rotational basis. This includes onboarding, parental leave and leave of absence, flexible working arrangements and departers including change of employment letters, emails, system updates, communication between P&D and client groups.
• Supporting the People Advisory and Strategy team with the employee life cycle through executing movements, keeping our HRIS tool, Workday, and Jira accurate and up to date.
• Ensuring that the administrative accountabilities, such as movements relating to the employee lifecycle are accurately adhered to in line with policies and checklist procedures e.g. updating all data relating to commencements, terminations, leave of absence, secondments and relocations. Ensure employee electronic files are accurate and kept up to date.
• When appropriate, holding responsibility for triaging incoming work into the Hub through the P&D Operations mailbox, Jira and Workday. Assisting with general P&D inquiries concerning P&D related issues and request for information e.g. staff reports, policies, leave queries etc.
• Assisting the Areas of Specialisation and Advisory teams with a broad range of general P&D related activities e.g. Remuneration, Policy, and Learning & Development requirements.

About You

Our P&D roles need collaborative, curious thinkers, who can connect the dots and deliver with excellence. In a high‑performance culture like Mallesons, you will have the ability to respond quickly and accurately and positively enhance the day‑to‑day people experience. Your attitude is what will set you apart - the collaborative approach, learning opportunities and supportive culture is outstanding – the expectation is that you will contribute to that too.

You will also bring:

• Experience in an administrative role within legal, professional services or in a human resources function
• Proficient understanding of Microsoft Office, Word, Excel, Outlook and PowerPoint
• Solid and highly developed organisational skills with exceptional attention to detail
• Professionalism and sensitivity when dealing with people situations
• Demonstration of confident verbal and written communication skills
• A positive, open and flexible approach to dealing with people and situations
• Ability to form solid relationships both internally and externally with professionalism and ease
• Qualifications in Human Resources or other relevant field of study with knowledge of the legal or professional services environment will be looked on favourably
• General working knowledge of Workday or other HRIS tools will be looked on favourably

Next Steps

We are working with a well‑established organisation to appoint a HR Coordinator to support their HR team across the full employee lifecycle.

This is a hands‑on role focused on HR administration, coordination, and supporting key HR processes across the business.

*Notice: 4 weeks

What You’ll Be Doing

HR Administration

• Manage employee lifecycle processes (onboarding, changes, offboarding)
• Maintain HRIS records, documentation, and reporting
• Support payroll coordination and data accuracy
• Manage HR inbox and respond to queries

HR Projects & Coordination

• Support performance and remuneration reviews
• Assist with engagement initiatives and HR events
• Prepare reports and presentations
• Maintain HR policies, documents, and intranet

Learning & Development

• Coordinate training bookings and logistics
• Manage training records and reporting
• Support internal learning programmes

What We’re Looking For

• Experience in a HR Coordinator / HR Admin role
• Strong Excel and Office 365 skills
• Experience using HRIS and LMS systems
• High attention to detail
• Ability to manage multiple tasks and deadlines
• Strong communication and stakeholder skills

Why This Role?

• Broad exposure across HR
• Strong team and structured environment
• Opportunity to build capability across HR operations
• Stable organisation with clear processes

HR Coordinator

$80,000 – $100,000 + Super | Full-Time Onsite | Inner West Sydney

An exciting opportunity is available for a hands‑on HR Coordinator looking to continue growing their expertise in an expanding Australian owned organisation supporting a diverse, operational workforce. Working closely with the HR Manager, you will play a key role in managing day‑to‑day HR matters, supporting frontline employees and managers, and ensuring compliance with employment legislation and industrial requirements.

This role would suit an HR professional who is confident handling sensitive employee matters, has good exposure to ER/IR matters and is able to work autonomously while knowing when to escalates complex issues.

Key Responsibilities

• Act as the first point of contact for employee enquiries relating to employment conditions, award interpretation, rosters, overtime, allowances and leave entitlements.
• Manage routine employee relations matters, including workplace conflict, grievances, complaints and performance management.
• Support investigations, disciplinary processes and formal employee correspondence.
• Provide practical HR advice and coaching to managers and employees.
• Maintain accurate employee records, HR systems, case registers and compliance documentation.
• Coordinate employment contracts, onboarding, inductions, recruitment and training activities.
• Identify opportunities to improve HR processes, policies and communication across the business.

About You

• Experience in HR coordination role with exposure to employee relations, industrial relations and generalist HR.
• Sound knowledge of Australian employment legislation and award interpretation.
• Confidence managing workplace conflict, grievances, difficult conversations and performance matters.
• Excellent communication, problem‑solving and stakeholder management skills.
• Strong attention to detail, sound judgement and the ability to manage confidential information.
• HR qualifications and experience with HRIS or workforce management systems (highly regarded).

What's on Offer?

• Salary package of $80,000–$100,000 + super, depending on experience.
• Modern office with onsite gym and parking.

We are working with a well‑established organisation to appoint a HR Coordinator to support their HR team across the full employee lifecycle.

This is a hands‑on role focused on HR administration, coordination, and supporting key HR processes across the business.

*Notice: 4 weeks

What You’ll Be Doing

HR Administration

• Manage employee lifecycle processes (onboarding, changes, offboarding)
• Maintain HRIS records, documentation, and reporting
• Support payroll coordination and data accuracy
• Manage HR inbox and respond to queries

HR Projects & Coordination

• Support performance and remuneration reviews
• Assist with engagement initiatives and HR events
• Prepare reports and presentations
• Maintain HR policies, documents, and intranet

Learning & Development

• Coordinate training bookings and logistics
• Manage training records and reporting
• Support internal learning programmes

What We’re Looking For

• Experience in a HR Coordinator / HR Admin role
• Strong Excel and Office 365 skills
• Experience using HRIS and LMS systems
• High attention to detail
• Ability to manage multiple tasks and deadlines
• Strong communication and stakeholder skills

Why This Role?

• Broad exposure across HR
• Strong team and structured environment
• Opportunity to build capability across HR operations
• Stable organisation with clear processes