Human Resources Administrator

Little Saints Early Learning Centre; Melbourne; On-site; AUD 65,000 - 75,000; Full time

Job summary

Little Saints Early Learning Centre in Clayton, Victoria is seeking a proactive HR Administrator to join the central support team. Reporting to the Chief Operating Officer & Payroll Manager, you will lead onboarding, maintain compliance, and support workforce retention across 11 centres.

Essential: Certificate or Diploma in HR or related field; 6–12 months’ admin experience; strong Microsoft 365 skills; ability to obtain WWCC and National Police Clearance.

Qualifications

• Certificate or Diploma in HR, Business Administration, or a related field (completed or currently studying).
• 6–12 months in an administration, office support, or data entry role.
• High proficiency in Microsoft 365 (Word, Excel, Outlook).
• Current (or ability to immediately obtain) WWCC and National Police Clearance.

Responsibilities

• Manage the centralised HR inbox and first-line support for operations on general HR queries.
• Support administration and coordination of WorkCover claims.
• Maintain and update employee records in Tanda (HRIS) with high confidentiality and accuracy.
• Issue employment contracts, digital onboarding packs, and coordinate induction checklists.
• Conduct weekly audits on mandatory credentials (WWCC, Police Clearances, First Aid/CPR, child protection) across all centres.
• Log and audit early childhood educator qualifications to support regulatory ratios.
• Compile monthly workforce turnover and retention data, and coordinate recognition initiatives.

Skills

Communication

Discretion

Attention to detail

Education

Certificate or Diploma in HR/Business Administration

Tools

Tanda HRIS

Microsoft 365

Job description

Little Saints Early Learning Centre – Clayton VIC

About Little Saints Early Learning Centre

At Little Saints, we are passionate about providing high-quality, nurturing care and early education across our growing network of 11 vibrant centres from Pakenham, throughout the Gippsland region to Sale . Our Centre teams are at the heart of everything we do.

We are seeking a proactive, detail-oriented Human Resources (HR) Administrator to join our central support team. Reporting directly to the Chief Operating Officer & Payroll Manager, you will be the administrative backbone of our people operations, supporting Centre Directors and educators across all 11 services.

The Opportunity

Located at our Opreations Support Team office in Clayton VIC, our HR Administrator, you will play a central role in delivering a smooth onboarding experience, maintaining rigorous compliance, and supporting workforce retention strategies. This is an ideal role for an emerging HR professional or experienced administrator looking to build a career in human resources.

Key Responsibilities

• Helpdesk & Daily Administration: Manage the centralised HR group inbox, serving as the first-line support for operations teams on general HR queries and escalating complex matters when needed.
• Workcover Support: Support administration and coordianton of workcover claims.
• Systems & Data Integrity: Maintain and update employee records in Tanda (HRIS) with high confidentiality and accuracy.
• Onboarding & Contracts: Issue employment contracts, digital onboarding packs, uniform orders, and coordinate induction checklists to ensure new starters feel welcome from day one.
• Compliance & Auditing: Conduct weekly audits on mandatory credentials across all 11 centres—ensuring all staff hold up-to-date Working with Children Checks (WWCC), Police Clearances, First Aid/CPR, and child protection certifications before stepping onto the floor.
• Qualifications Tracking: Log and audit early childhood educator qualifications (Certificate III, Diploma, ECT degrees) to support regulatory room ratios.
• Reporting & Retention: Compile monthly workforce turnover and retention data, administer stay/exit surveys, and coordinate network recognition initiatives (anniversaries, birthdays, educator appreciation events).

What We Are Looking For

Essential:

• Qualification: Certificate or Diploma in HR, Business Administration, or a related field (completed or currently studying).
• Experience: 6–12 months in an administration, office support, or data entry role.
• Software Skills: High proficiency in Microsoft 365 (Word, Excel, Outlook).
• Compliance: Current (or ability to immediately obtain) an Employee Working with Children Check (WWCC) and National Police Clearance.
• Communication & Discretion: Exceptional interpersonal skills and the maturity to handle confidential employee and service information with strict privacy.

Desirable (Bonus points!):

• Familiarity with early childhood education regulations (NQF, Child Safe Standards) or modern awards.
• Hands-on experience with Tanda or similar HRIS platforms.

Why Join Little Saints?

• Career Growth: Direct mentorship from our executive team with exposure to the full employee lifecycle across a multi-site network.
• Supportive Culture: A collaborative, community-focused support office team that genuinely celebrates staff achievements.
• Meaningful Impact: Your work directly supports our front-line educators, ensuring our centres run safely and smoothly for the children and families we serve.

Little Saints Early Learning Centre is committed to child safety and equal opportunity employment. All applicants must meet statutory screening requirements to be considered.

Our Commitment to Safety and Inclusion:

Little Saints ELC is aChild Safe companywith azero-tolerance approach to child abuse and neglect. We celebratediversity and inclusionand encourage applications from individuals with disabilities, Aboriginal and/or Torres Strait Islander peoples, people from culturally and linguistically diverse backgrounds, and LGBTIQA+ individuals. Our work environments are free from bias and prejudice.

All applications will be treated with the utmost confidentiality.

Little Saints ELC is unable to offer sponsorship opportunities.