HR & Operations Coordinator

Probiotec; Greater Dandenong; On-site; AUD 70,000 - 90,000; Full time

Job summary

Probiotec is seeking an administrative and HR support professional at our Greater Dandenong site to coordinate recruitment, onboarding, and records. You will provide hands‑on support across Production, Warehousing and Co‑Packing operations while liaising with contractors and suppliers.

The role requires strong Microsoft 365 skills, high discretion with confidential information, and the ability to manage multiple priorities.

Qualifications

• Tertiary qualification in Business, Operations, Logistics, Management, or a related field.
• Fluency in Vietnamese is preferred to support site workforce communication.
• Strong computer literacy with AI tools to streamline administrative workflows.
• Excellent organisation and time management; able to handle competing priorities.

Responsibilities

• Coordinate job advertisements, candidate screening and interview scheduling
• Facilitate new starter onboarding, including inductions, system set-up and paperwork
• Support employee records administration, with strict confidentiality
• Keep candidates informed and support hiring managers throughout the process
• Support employee engagement, workplace culture initiatives
• Provide hands‑on administrative support across Production, Warehousing, and general Co‑Packing operations
• Liaise with contractors, suppliers and service providers
• Help keep registers, trackers and compliance records accurate and up to date
• Take ownership of special projects and provide hands‑on support wherever needed across the business

Skills

Vietnamese language

Microsoft 365

Administration

Data entry

Project coordination

Education

Bachelor’s or higher in Business/Operations/Logistics/Management or related field

Tools

AI tools

Internal systems

Digital tools

Job description

Probiotec is seeking an administrative and HR support professional at our Greater Dandenong site to coordinate recruitment, onboarding, and records. You will provide hands‑on support across Production, Warehousing and Co‑Packing operations while liaising with contractors and suppliers.

The role requires strong Microsoft 365 skills, high discretion with confidential information, and the ability to manage multiple priorities.