HR & Office Administrator

Pacific Building Management Group; Sydney; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive remuneration

Professional development

Career progression

Flexible work options

Wellbeing initiatives

Job summary

Pacific Building Management Group – Rydalmere NSW is seeking a dedicated HR & Office Administrator to join our team on a full-time basis at our Rydalmere office. This role combines office management responsibilities with core HR functions to keep operations smooth and maintain our workplace culture.

You will manage recruitment, onboarding, employee records, and lifecycle changes while coordinating with site management and suppliers.

Qualifications

• Experience in a combined HR and/or office administration role or willingness to develop the other
• An HR degree is advantageous but not essential
• Experience coordinating recruitment, onboarding and employee administration
• Ability to handle confidential information with professionalism and discretion
• Strong organisational and time-management skills with the ability to manage multiple priorities

Responsibilities

• Manage end-to-end recruitment: postings, screening, interviews, reference checks
• Prepare employment contracts and HR documentation; support onboarding and offboarding
• Maintain accurate employee records and ensure regulatory compliance
• Manage employee lifecycle changes: probation, promotions, transfers
• Respond to employee inquiries and provide HR guidance to staff and managers
• Assist in HR reports and presentations as required
• Coordinate site requirements and last-minute changes
• Liaise with building management, cleaners, suppliers and service providers
• Support Ops Manager and General Manager with coordination and light admin
• Provide administrative support to senior management and HR personnel

Skills

HR & Admin coordination

Recruitment coordination

Onboarding

Microsoft Office

Confidentiality

Education

HR degree advantageous

Tools

Microsoft Word

Microsoft Excel

Outlook

HR management system

Job description

Pacific Building Management Group – Rydalmere NSW

Pacific Building Management Group is seeking a dedicated HR & Office Administrator to join our team on a full-time basis at our Rydalmere office. This is a pivotal administrative and human resources support role that combines office management responsibilities with core HR functions. You will be instrumental in ensuring our office operates smoothly while supporting the human resources needs of our growing organisation. This role is essential to maintaining our workplace culture and operational efficiency.

What you'll be doing

Manage the end-to-end recruitment process, including job postings, candidate screening and interviews and completing reference checks

Prepare employment contracts and other HR documentation, and support the onboarding process for new hires, including orientation and training coordination and off-boarding

Maintain employee records and ensure all documentation is maintained accurately and compliant with regulations.

Manage and action employee lifecycle changes, including probation reviews, promotions, transfers and employment changes

Respond to employee inquires and provide HR support and guidance to employees and managers on policies, procedures and employment-related matters

Assist in the preparation of HR reports and presentations as required.

Managing last-minute changes, emergency fills and site requirements

Liaise with building management, cleaners, suppliers and service providers and coordinate maintenance as required

Supporting the Ops Manager and General Manager with coordination and light admin

Providing administrative support to senior management and HR personnel

What we're looking for

Proven experience in a combined HR and/or office administration role, or substantial experience in either field with willingness to develop the other

A degree in Human Resources is advantageous but not essential

Experience coordinating recruitment, onboarding and employee administration

Ability to handle confidential and sensitive information with professionalism and discretion

Strong organisational and time-management skills with the ability to manage multiple priorities effectively

Excellent written and verbal communication skills

Proficiency with Microsoft Office applications (Word, Excel, Outlook) and HR management systems

Attention to detail and accuracy, particularly with record-keeping and data entry

Ability to work independently and as part of a collaborative team

What we offer

At Pacific Building Management Group, we value our employees and are committed to creating a supportive workplace environment. We offer competitive remuneration, opportunities for professional development and career progression within our growing organisation. We provide a collaborative work culture where your contributions are recognised and valued. We also offer flexibility where possible to support work-life balance, and we are committed to maintaining health and wellbeing initiatives that benefit all team members.