HR Coordinator

Ebos Group; Victoria; Hybrid; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Novated Leasing & Corporate Rewards

Employee Share Plan

Company Paid Parental Leave

Health Insurance Discounts

Mental Health Wellbeing

Staff Awards & Referrals

And More!

Job summary

EBOS Group is seeking a proactive HR Coordinator to support end-to-end employee lifecycle processes, onboarding, data management and reporting. You will work within a service-focused HR team, leveraging our HR platforms to ensure accuracy and compliance across Australia, New Zealand and Southeast Asia.

The role requires strong Excel skills, experience in HR operations and an understanding of Australian employment legislation.

Qualifications

• Broad HR administration experience.
• Experience in a shared services environment.
• Strong Excel skills.
• Understanding of Australian employment legislation.
• Experience with HRIS systems (SuccessFactors/Workday) is advantageous.
• Strong communication and customer service.

Responsibilities

• Provide first level HR query support and advice to employees and managers on HR processes, policies and systems.
• HRIS troubleshooting with the support of HRIS technical specialists.
• Deliver end-to-end onboarding activities including compliance checks and contract administration.
• Data entry and management of employee records in HRIS - validation, letter generation and document management.
• Provide administration support for talent acquisition activities; support with basic UAT testing for system changes.
• Deliver standard and ad hoc reporting requirements including basic analysis.
• Support with project deliverables, training and change management activities.
• Assist employees and line managers with training collateral and updating documentation.
• Provide administrative support for people programs e.g. Service Awards, Employee Engagement Survey etc.
• Contribute to continuous improvement activities and process documentation updates; participate and support audit processes through data provision and testing requirements.

Skills

HR qualifications

Microsoft Office

Analytical skills

HRIS experience

Australian HR law

Communication skills

Time management

Attention to detail

Education

HR management qualification

Tools

SuccessFactors

Workday

Job description

The Company

With almost 5,700 employees in 133 locations across Australia, New Zealand, and Southeast Asia, EBOS Group is the largest and most diversified Australasian marketer, wholesaler and distributor of healthcare, medical and pharmaceutical products. It is also a leading marketer and distributor of recognised animal care brands.

EBOS Group is publicly listed on the New Zealand and Australian stock exchanges.

The Role

Here at EBOS Group we have a great opportunity for a highly organised, HR Coordinator with an interest and experience in systems and reporting to join our highly engaged and supportive HR team.Reporting to the HR Services Team Leader this role will be responsible for providing a full range of general administration support for all processes and key initiatives including end-to-end employee lifecycle processes leveraging our HR digital platform.With a strong customer centric, service delivery focus and continuous improvement mindset, the HR Coordinator will play a critical role in supporting excellence in delivery of all services in line with SLAs, policies and standards.Must be able to do 7.00am starts, typically one week per month, on a rotating rostered basis to accommodate New Zealand timing.

What you will do

• Provide first level query-based support and advice to employees and managers on HR processes, policies and systems
• HRIS troubleshooting with the support of HRIS technical specialists
• Deliver end to end Onboarding activities including compliance checks and contract administration
• Data entry and management of employee records in HRIS - validation, letter generation and document management
• Provide administration support for talent acquisition activities;Support with basic UAT testing requirements for system changes
• Deliver standard and ad hoc reporting requirements including basic analysis
• Support with project deliverables, training and change management activities
• Assist employees and line managers with training collateral and updating documentation
• Provide administrative support for people programs e.g. Service Awards, Employee Engagement Survey etc.
• Contribute to continuous improvement activities and process documentation updates;Participate and support audit processes through data provision and testing requirements

What we are looking for

• Qualifications in Human Resource Management
• Demonstrated experience in a broad HR administration role – experience in a shared services environment advantageous
• Strong in Microsoft Office suite, especially in Excel
• Sound analytical skills – previous experience in reporting analytics beneficial
• Understanding of Australian employment legislations and awards with previous experience in interpreting HR policies within a set framework
• Experience in HR systems, processes and procedures especially with a top tier HRIS (SuccessFactors, Workday) highly regarded
• Highly developed communication skills with a strong customer service and delivery focus
• High attention to detail and ability to resolve issues leveraging available resources
• Strong time management skills and ability to deal with volume transactions.

This is a unique opportunity to work in a company where you are valued, given the recognition you deserve and suitably rewarded for your hard work.

Other benefits include:

• Novated Leasing & Corporate Rewards – Access tax-effective vehicle leasing and a comprehensive cashback program across hundreds of retail, travel, and entertainment brands.
• Employee Share Plan - Build long-term wealth with ourASX/NZX shared equity program.
• Company Paid Parental Leave - Supporting your family with somepaid leave options.
• Health Insurance Discounts - Enjoy reduced corporate rates on private health cover.
• Mental Health Wellbeing – Free, confidential support via our Employee Assistance Program (EAP).
• Staff Awards & Referrals – Be recognised via our peer rewards and cash referral bonuses.
• And More!

We are committed to fostering a workplace that values diversity and inclusion. As an equal opportunity employer, we actively strive to build a gender-equitable team and cultivate a culture that embraces individuals from all walks of life. We welcome applications from candidates of diverse backgrounds, abilities, ages, and cultures (including First Nations Peoples).

Our commitment to inclusivity extends to supporting candidates with disabilities throughout the recruitment process. If you require any accommodations due to disability, please inform us by reaching out to [e-mail] . We believe that a diverse and inclusive workforce enriches our organisation and contributes to our success.

Questions? Reach out to Shenelle Alexanderat [e-mail] a confidential discussion about the role. Applications close: 4th December 2026 (Note: Applications are reviewed as they are received. We encourage you to apply early.)