HR Coordinator

Ebos Group; Melbourne; On-site; AUD 60,000 - 75,000; Full time

Benefits offered by this job

Novated Leasing

Employee Share Plan

Parental Leave - Paid

Health Insurance Discounts

Mental Health Wellbeing

Staff Awards & Referrals

Job summary

EBOS Group is seeking a highly organized HR Coordinator to support our HR Services Team. The role focuses on end-to-end employee lifecycle administration, HRIS support, onboarding, and reporting, all while maintaining service levels and policy standards.

You will work on a rotating roster with early starts to align with New Zealand timing, contributing to continuous improvement and audit readiness across HR processes.

Qualifications

• Broad HR administration experience, preferably in a shared services environment.
• Strong Excel and data handling skills for reporting.
• Experience with HRIS systems and reporting.
• Understanding of Australian employment laws and awards.
• Strong communication and customer service orientation.

Responsibilities

• Provide first level HR support to employees and managers on processes and policies.
• Troubleshoot HRIS with technical specialists.
• Deliver onboarding including compliance checks and contracts.
• Enter and manage employee data in HRIS; generate letters and documents.
• Support talent acquisition activities and basic UAT testing.
• Deliver standard and ad hoc HR reporting and analysis.
• Assist with change management, training, and project deliverables.
• Create training collateral and maintain documentation.

Skills

HR Administration

Excel

Data Analysis

Customer Service

MS Office

Education

HRM qualification

Tools

SuccessFactors

Workday

Job description

Here at EBOS Group we have a great opportunity for a highly organised, HR Coordinator with an interest and experience in systems and reporting to join our highly engaged and supportive HR team. Reporting to the HR Services Team Leader this role will be responsible for providing a full range of general administration support for all processes and key initiatives including end-to-end employee lifecycle processes leveraging our HR digital platform. With a strong customer centric, service delivery focus and continuous improvement mindset, the HR Coordinator will play a critical role in supporting excellence in delivery of all services in line with SLAs, policies and standards. Must be able to do 7.00am starts, typically one week per month, on a rotating rostered basis to accommodate New Zealand timing.

What you will do

• Provide first level query-based support and advice to employees and managers on HR processes, policies and systems
• HRIS troubleshooting with the support of HRIS technical specialists
• Deliver end to end Onboarding activities including compliance checks and contract administration
• Data entry and management of employee records in HRIS - validation, letter generation and document management
• Provide administration support for talent acquisition activities;Support with basic UAT testing requirements for system changes
• Deliver standard and ad hoc reporting requirements including basic analysis
• Support with project deliverables, training and change management activities
• Assist employees and line managers with training collateral and updating documentation
• Provide administrative support for people programs e.g. Service Awards, Employee Engagement Survey etc.
• Contribute to continuous improvement activities and process documentation updates;Participate and support audit processes through data provision and testing requirements

What we are looking for

• Qualifications in Human Resource Management
• Demonstrated experience in a broad HR administration role - experience in a shared services environment advantageous
• Strong in Microsoft Office suite, especially in Excel
• Sound analytical skills - previous experience in reporting analytics beneficial
• Understanding of Australian employment legislations and awards with previous experience in interpreting HR policies within a set framework
• Experience in HR systems, processes and procedures especially with a top tier HRIS (SuccessFactors, Workday) highly regarded
• Highly developed communication skills with a strong customer service and delivery focus
• High attention to detail and ability to resolve issues leveraging available resources
• Strong time management skills and ability to deal with volume transactions.

This is a unique opportunity to work in a company where you are valued, given the recognition you deserve and suitably rewarded for your hard work.

Other benefits include:

• Novated Leasing & Corporate Rewards - Access tax-effective vehicle leasing and a comprehensive cashback program across hundreds of retail, travel, and entertainment brands.
• Employee Share Plan - Build long-term wealth with our ASX/NZX shared equity program.
• Company Paid Parental Leave - Supporting your family with fully paid leave options.
• Health Insurance Discounts - Enjoy reduced corporate rates on private health cover.
• Mental Health Wellbeing - Free, confidential support via our Employee Assistance Program (EAP).
• Staff Awards & Referrals - Be recognized via our peer rewards and cash referral bonuses.
• And More!

We are committed to fostering a workplace that values diversity and inclusion. As an equal opportunity employer, we actively strive to build a gender-equitable team and cultivate a culture that embraces individuals from all walks of life. We welcome applications from candidates of diverse backgrounds, abilities, ages, and cultures (including First Nations Peoples).

Our commitment to inclusivity extends to supporting candidates with disabilities throughout the recruitment process. If you require any accommodations due to disability, please inform us by reaching out to **@ebosgroup.com. We believe that a diverse and inclusive workforce enriches our organisation and contributes to our success.

• Right to Work: Candidates must possess full, unrestricted working rights in [Australia / New Zealand] to be considered for this position.
• Background Screening: The preferred candidate will be required to undergo standard pre-employment screening prior to an offer of employment.