HR Assistant

Midcoast Trucks; Macksville; On-site; AUD 60,000 - 75,000; Full time

Benefits offered by this job

Collaborative team environment

Career development and training

Exposure to all aspects of HR

Stable long-term employment

Above award wages

Icons brands to work with

Supportive leadership team

Monthly RDO

Job summary

Midcoast Trucks is seeking an enthusiastic Human Resources Assistant to join our Macksville operation, with regular travel to the Coffs Harbour branch. You will provide administrative and operational support across all HR functions, helping ensure people processes run smoothly and efficiently.

Reporting to the Human Resources Manager, you will coordinate onboarding, maintain employee records, assist with recruitment, contracts, and HR documentation, and support payroll and WHS administration.

Qualifications

• Experience in an HR or admin environment.
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Professionalism and discretion with confidential information.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams).

Responsibilities

• Provide administrative support across recruitment, onboarding, training, and employee lifecycle activities.
• Coordinate new employee inductions and onboarding documentation.
• Maintain accurate employee records and HR databases.
• Assist with recruitment activities including advertising, screening applications, scheduling interviews, and reference checking.
• Support the preparation of employment contracts, letters, and HR documentation.
• Assist managers and employees with HR-related enquiries.
• Coordinate training records and compliance requirements.
• Support payroll administration by ensuring personnel records and documentation are accurate and current.
• Assist with workers compensation, return-to-work, and WHS administration where required.
• Contribute to employee engagement initiatives and company events.
• Ensure confidentiality and compliance with employment legislation and company policies.
• The successful applicant will be based in Macksville but will be required to regularly attend our Coffs Harbour Branch.

Skills

Administration

Attention to detail

Written and verbal communication

MS Office proficiency

Education

Certificate III/IV in Human Resources

Tools

HRIS

Payroll systems

Job description

Join Our Team

The Midcoast Trucks Group is seeking an enthusiastic and detail-oriented Human Resources Assistant to join our growing team. This is an excellent opportunity for someone looking to build their career in Human Resources while working in a dynamic and supportive environment. We are a family owned business which has been in operation for 34 years. We have locations in both Macksville and Coffs Harbour.

Reporting to the Human Resources Manager, you will provide administrative and operational support across all areas of HR, helping to ensure our people processes run smoothly and efficiently.

Key Responsibiities

• Provide administrative support across recruitment, onboarding, training, and employee lifecycle activities.

• Coordinate new employee inductions and onboarding documentation.

• Maintain accurate employee records and HR databases.

• Assist with recruitment activities including advertising, screening applications, scheduling interviews, and reference checking.

• Support the preparation of employment contracts, letters, and HR documentation.

• Assist managers and employees with HR-related enquiries.

• Coordinate training records and compliance requirements.

• Support payroll administration by ensuring personnel records and documentation are accurate and current.

• Assist with workers compensation, return-to-work, and WHS administration where required.

• Contribute to employee engagement initiatives and company events.

• Ensure confidentiality and compliance with employment legislation and company policies.

• The successful applicant will be based in our Macksville Operation but will be required to regularly attend our Coffs Harbour Branch.

About You

To be successful in this role, you will possess:

• Previous administration experience, ideally within Human Resources or a similar office environment.

• Excellent organisational and time management skills.

• Strong attention to detail and accuracy.

• High level of professionalism and discretion when handling confidential information.

• Strong written and verbal communication skills.

• Proficiency in Microsoft Office Suite, particularly Word, Excel, Outlook, and Teams.

• Ability to work independently and as part of a team.

• A positive attitude and willingness to learn.

Desirable

• Certificate III or IV in Human Resources, Business Administration, or related field.

• Previous experience with HRIS and payroll systems.

• Knowledge of Fair Work legislation and modern awards.

What We Offer

• Collaborative team environment.

• Career development and training opportunities.

• Exposure to all aspects of Human Resources.

• Stable, long-term employment with a growing organisation.

• Attractive remuneration package including above award wages

• Work with iconic & reputable brands

• Supportive & experienced leadership team

• Monthly RDO (after qualifying period)

Applications will be reviewed as they are received.

Equal Opportunity Employer. We value diversity and are committed to creating an inclusive workplace for all employees.

Only Shortlisted candidates will be contacted

Salary dependent on experience.