HR Assistant | Onboarding, Payroll & Records

Midcoast Trucks; Macksville; On-site; AUD 60,000 - 75,000; Full time

Benefits offered by this job

Collaborative team environment

Career development and training

Exposure to all aspects of HR

Stable long-term employment

Above award wages

Icons brands to work with

Supportive leadership team

Monthly RDO

Job summary

Midcoast Trucks is seeking an enthusiastic Human Resources Assistant to join our Macksville operation, with regular travel to the Coffs Harbour branch. You will provide administrative and operational support across all HR functions, helping ensure people processes run smoothly and efficiently.

Reporting to the Human Resources Manager, you will coordinate onboarding, maintain employee records, assist with recruitment, contracts, and HR documentation, and support payroll and WHS administration.

Qualifications

• Experience in an HR or admin environment.
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Professionalism and discretion with confidential information.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams).

Responsibilities

• Provide administrative support across recruitment, onboarding, training, and employee lifecycle activities.
• Coordinate new employee inductions and onboarding documentation.
• Maintain accurate employee records and HR databases.
• Assist with recruitment activities including advertising, screening applications, scheduling interviews, and reference checking.
• Support the preparation of employment contracts, letters, and HR documentation.
• Assist managers and employees with HR-related enquiries.
• Coordinate training records and compliance requirements.
• Support payroll administration by ensuring personnel records and documentation are accurate and current.
• Assist with workers compensation, return-to-work, and WHS administration where required.
• Contribute to employee engagement initiatives and company events.
• Ensure confidentiality and compliance with employment legislation and company policies.
• The successful applicant will be based in Macksville but will be required to regularly attend our Coffs Harbour Branch.

Skills

Administration

Attention to detail

Written and verbal communication

MS Office proficiency

Education

Certificate III/IV in Human Resources

Tools

HRIS

Payroll systems

Job description

Midcoast Trucks is seeking an enthusiastic Human Resources Assistant to join our Macksville operation, with regular travel to the Coffs Harbour branch. You will provide administrative and operational support across all HR functions, helping ensure people processes run smoothly and efficiently.

Reporting to the Human Resources Manager, you will coordinate onboarding, maintain employee records, assist with recruitment, contracts, and HR documentation, and support payroll and WHS administration.