Recruitment and Operations Administrator

Haynes Group; Mackay Regional; On-site; AUD 50,000 - 70,000; Full time

Benefits offered by this job

Family-friendly hours

Competitive pay

Inclusive team culture

Job summary

Haynes People, part of the Sime Industrial family, seeks a proactive Recruitment and Operations Administrator to support Mackay operations. This varied role sits at the heart of recruitment, onboarding, marketing and business operations, ensuring smooth processes for candidates, clients and internal teams.

Ideal candidates enjoy fast-paced environments, demonstrate exceptional attention to detail and can juggle multiple priorities while delivering outstanding service every day.

Qualifications

• Experience in administration or recruitment support.
• Strong Microsoft Office skills, especially Excel.
• Experience with D365 or similar ERP system.
• Experience creating and posting content on social media (Facebook/LinkedIn).
• Excellent written and verbal communication skills.
• High attention to detail and strong organisational skills.
• Ability to work independently while contributing to a team.

Responsibilities

• Support recruitment, onboarding, marketing and business operations.
• Process invoices, purchase orders and supplier accounts.
• Assist with accounts receivable activities and customer statements.
• Maintain candidate, client and workforce records for accuracy and compliance.
• Promote employment opportunities via social media and digital channels.
• Monitor inquiries and shared inboxes with timely responses.

Skills

Microsoft Excel

MS Office

Communication skills

Attention to detail

Independent with teamwork

Tools

Dynamics 365 (ERP)

Job description

Recruitment and Operations Administrator

With over 25 years' experience placing people, Haynes People is a recognised recruitment and workforce solutions leader, delivering fast, flexible staffing for high-demand industrial and resource environments. Part of the Sime Industrial family of companies, we operate from our Brisbane head office and Mackay regional office, with regional and remote delivery capability across Australia.

We partner with clients across warehousing and logistics, civil construction and infrastructure and manufacturing offering responsive, reliable, end-to-end recruitment solutions that enable continuous productivity, every day.

Think People. Think Haynes.

We're looking for a proactive and organised Administrator to join our Mackay team. This isn't your typical administration role - it's a varied position that sits at the heart of our recruitment and workforce operations, supporting candidates, clients and internal teams to deliver exceptional service every day.

If you thrive in a fast-paced environment, enjoy variety, and love being the person who keeps everything running smoothly, we'd love to hear from you.

What You'll Be Doing

You'll play a key role in supporting our recruitment, onboarding, marketing and business operations, including:

• Process invoices, purchase orders and supplier accounts
• Assist with accounts receivable activities and customer statement reconciliations
• Maintain uniforms, PPE and office supplies
• Support timesheet compliance and payroll administration activities
• Maintain candidate, client and workforce records to ensure accuracy and compliance
• Promoting employment opportunities through social media and digital marketing channels to attract quality candidates
• Monitor candidate enquiries and shared inboxes, ensuring timely responses and follow-up
• Support recruiters with database management, compliance checks and recruitment administration when required
• Prepare reports and provide administrative support across multiple client accounts and projects
• Provide professional reception and general office administration support

What We're Looking For

You will be someone who enjoys taking ownership, has exceptional attention to detail, and can confidently juggle multiple priorities.

• Previous experience in administration, recruitment support, accounts or a similar role
• Strong Microsoft Office skills, particularly Excel
• Experience with D365 or similar business systems (ERP System Knowledge – Advantageous.
• Experience creating and posting content across social media platforms such as Facebook and LinkedIn
• Excellent written and verbal communication skills
• High attention to detail and strong organisational skills
• The ability to work independently while contributing positively to a team environment

What's In It For You?

• Ability to offer Family-friendly flexibility with working hours that fit around school schedules and family commitments.
• Competitive pay rate
• Supportive and inclusive team culture
• Work with a well-established and respected industry leader
• Variety, autonomy and the opportunity to make a genuine impact

At Haynes People, we keep it simple: we back our people, and we build client partnerships that last - over 25 years and counting.

Learn more at haynespeople.com.au.

All applications will be treated with the strictest of confidentiality and only successful candidates will be contacted for interview.

Haynes People is an equal opportunity employer.