Human Resources Assistant

Midcoast Trucks; Macksville; On-site; AUD 55,000 - 70,000; Full time

Benefits offered by this job

Career development

Monthly RDO

Long-term employment

Above award wages

Job summary

Midcoast Trucks is seeking a proactive Human Resources Assistant to join our growing team in Macksville. You will support recruitment, onboarding, payroll documentation, and HR administration across our operations, with regular travel to the Coffs Harbour Branch.

Reporting to the HR Manager, you will maintain accurate HR records and assist with compliance, training, and employee engagement initiatives. A Certificate III/IV in HR or related field is preferred, and MS Office proficiency is

Qualifications

• Prior administration experience, ideally in HR or similar offices.
• Excellent organisational and time management skills.
• High level of professionalism and discretion with confidential information.
• Strong written and verbal communication skills.
• Proficiency with MS Office applications.

Responsibilities

• Provide administrative support across recruitment, onboarding, training, and employee lifecycle activities.
• Coordinate new employee inductions and onboarding documentation.
• Maintain accurate employee records and HR databases.
• Assist with recruitment activities including advertising, screening applications, scheduling interviews, and reference checks.
• Support the preparation of employment contracts, letters, and HR documentation.
• Assist managers and employees with HR-related enquiries.
• Coordinate training records and compliance requirements.
• Support payroll administration by ensuring personnel records are accurate and up-to-date.
• Assist with workers compensation, return-to-work, and WHS administration where required.
• Contribute to employee engagement initiatives and company events.
• Ensure confidentiality and compliance with employment legislation and company policies.
• The successful applicant will be based in our Macksville Operation but will be required to regularly attend our Coffs Harbour Branch.

Skills

Administrative experience

Organisational skills

Attention to detail

Verbal and written communication

Team player

Education

Certificate III or IV in Human Resources or related field

Tools

Microsoft Office Suite (Word, Excel, Outlook, Teams)

Job description

We are seeking an enthusiastic and detail-oriented Human Resources Assistant to join our growing team. This is an excellent opportunity for someone looking to build their career in Human Resources while working in a dynamic and supportive environment.

Reporting to the Human Resources Manager, you will provide administrative and operational support across all areas of HR, helping to ensure our people processes run smoothly and efficiently.

Key Responsibiities

• Provide administrative support across recruitment, onboarding, training, and employee lifecycle activities.
• Coordinate new employee inductions and onboarding documentation.
• Maintain accurate employee records and HR databases.
• Assist with recruitment activities including advertising, screening applications, scheduling interviews, and reference checking.
• Support the preparation of employment contracts, letters, and HR documentation.
• Assist managers and employees with HR-related enquiries.
• Coordinate training records and compliance requirements.
• Support payroll administration by ensuring personnel records and documentation are accurate and current.
• Assist with workers compensation, return-to-work, and WHS administration where required.
• Contribute to employee engagement initiatives and company events.
• Ensure confidentiality and compliance with employment legislation and company policies.
• The successful applicant will be based in our Macksville Operation but will be required to regularly attend our Coffs Harbour Branch.

About You

To be successful in this role, you will possess:

• Previous administration experience, ideally within Human Resources or a similar office environment.
• Excellent organisational and time management skills.
• Strong attention to detail and accuracy.
• High level of professionalism and discretion when handling confidential information.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite, particularly Word, Excel, Outlook, and Teams.
• Ability to work independently and as part of a team.
• A positive attitude and willingness to learn.
• Certificate III or IV in Human Resources, Business Administration, or related field.
• Previous experience with HRIS and payroll systems.
• Knowledge of Fair Work legislation and modern awards.

What We Offer

• Collaborative team environment.
• Career development and training opportunities.
• Exposure to all aspects of Human Resources.
• Stable, long-term employment with a growing organisation.
• Attractive remuneration package including above award wages
• Work with iconic & reputable brands
• Supportive & experienced leadership team
• Monthly RDO (after qualifying period)

Applications will be reviewed as they are received.

Equal Opportunity Employer. We value diversity and are committed to creating an inclusive workplace for all employees.

Only Shortlisted candidates will be contacted